Manager, Accounts Payable

**ABOUT US**

Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 100 combined years of our team’s experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being one of the most livable cities in the world. We provide our clients with a broad range of full services and support, including consulting, on-site and off-site management, financial reporting and administrative support. At Melbourne Property Management, we never forget that we are taking care of your home.

**THE ROLE**

As the **Manager of Accounts Payable and Accounts Receivable**, you will be responsible for:

- Responsible for the timely and accurate execution of the customer payable / receivable cycle
- Review the accounting records/transactions and make correction/adjustments if necessary
- Post each Condominium Corporation's approved common expense fees based on
approved budgets in Yardi.
- Monitor cash flow of the properties and report to the Condominium Managers of
any abnormalities or variances noticed.
- Ensure the invoice payments from the operating and reserve fund accounts are
compliant and in accordance with Melbourne Property Management best practices
and comply with Condominium Act.
- Monitor and/or calculate charge backs, including Shared Facilities, commercial
components, reciprocal agreements, utilities etc.
- Give full assistance to the Condominium Corporations/CRA Auditors in their course
of auditing.
- Train, develop and mentor AP and AR Specialists
- Supervising the Inputting, processing and posting accounts payable
invoices/batches including HST and other remittances
- Supervising Performing Accounts Receivable functions including: creating and
posting receivable batches, scanning checks, making bank deposits, and following
up on past due receivables
- Supervising the Processing of monthly condo charges, security deposits, payment
reversals and write-offs
- Overseeing the Generating Pre-Authorized Debit (PAD) files every month
- Posting and tracking monthly utilities consumption and expense amounts for multiple properties
- Maintaining basic knowledge of general ledger accounts with the ability to identify incorrect coding
- For new properties and takeovers of existing communities, ensure all documents
are received. Review the accounts/documents and assist the accounting team to
upload into the system.
- When turning over existing Corporations, ensure all records/documents are in
good order and are forwarded in a timely manner to the Director of Accounting,
prior to being released to the new management company.
- Assist Condominium Managers/ Director of Accounting or other senior executives
to prepare reports as may be required.
- Assist Accounts Payable/Accounts Receivable team members to resolve any
problems that may arise and handling escalations.
- Engage and participate in meetings with the accounting team.
- Attend weekly staff meetings as required.
- Perform other duties as may be required.

**YOUR QUALIFICATIONS**
- 3-5 years experience managing a team is preferred
- 3-5 years of Condominium Accounts Payable and/or Accounts Receivable experience is required
- Post-Secondary education in Accounting or a related specialization, or an acceptable combination of education and relevant experience preferred
- Proficient with standard accounting software (**Yardi required**)
- Familiarity with bookkeeping and basic accounting procedures
- Experience processing accounts payables and receivables
- Hands-on experience with spreadsheets and financial reports
- Aptitude for numbers and accuracy and attention to detail
- Highly motivated and deadline driven work ethic
- A hungry, enthusiastic, growth orientated person with a passion for customer service
- Excellent communication and interpersonal skills: This role may be client facing, however it may be limited in capacity during the pandemic, so an emphasis on strong and well-crafted written and telephone communication would be considered a strong asset.
- Open to ideas, willing to ask for help, flexible, thinks outside the box, proactive and able to admit when a mistake is made, and learn from the experience

**JOB INCENTIVES AND COMPENSATION PACKAGE**
- Benefits such as medical & dental coverage
- Continuing education: Conference and educational reimbursement opportunities
- Technology allowance
- Opportunities to participate in the company bonus plan
- Work with a team who are less concerned about how Condominium Management has always been done in the past, but rather how could it be done better or differently in the future_

If you meet the above qualifications, and are interested in joining a high-performance team, please submit your resume. We thank all applicants; however only those selected for interview will be contacted.
- **Accommodations for applicants with disabilities, a