Administrative Assistant

2 days ago

North Vancouver, Canada Forbes IT Solutions Ltd. Full time

**Quoting & Billing**

**ob Title**: Administrative & Operations Assistant
**Company**: Forbes IT Solutions Ltd.
**Reports To**: CEO/CIO
**Location**: North Vancouver, BC

**About Forbes IT Solutions**

Forbes IT Solutions is a fast-growing Managed IT Service Provider specializing in dental and healthcare technology across Canada. We handle everything from IT infrastructure, data security, and cloud backup to national-level managed service contracts. Our team values precision, reliability, and strong communication and we’re looking for someone who can help us keep things running smoothly behind the scenes.

**Position Overview**

We’re looking for a highly organized and detail-oriented **Administrative & Operations Assistant** to support the CIO and the Forbes IT team in day-to-day operations. This role involves a mix of administrative coordination, client communication, scheduling, invoicing, and marketing support. You’ll act as a key connector between clients, technicians, and vendors ensuring every job runs efficiently from quote to completion.

**Key Responsibilities**
- Create and manage client quotes and estimates based on project scopes.
- Generate invoices, send them to clients, and follow up for payment collection.

**Scheduling & Coordination**
- Schedule site visits, service calls, and installations for technicians.
- Contact clinics and coordinate visit times that work with their operations.
- Ensure all scheduled jobs have the required inventory, hardware, or parts available.

**Project & Operations Support**
- Assist the CIO with ongoing projects, internal tasks, and documentation.
- Communicate with inventory team, track shipments, and confirm product availability with the inventory team.

**Marketing & Growth Support**
- Support Forbes IT’s online presence through light social media activity.
- Assist with outreach and introductions to potential new clients.

**Qualifications**
- 2+ years of administrative or coordination experience (preferably in IT, healthcare, or service industries).
- Strong communication and organizational skills.
- Proficiency in Microsoft 365, Excel, and general office software.
- Comfortable learning CRM and quoting systems (experience with QuickBooks or similar is a plus).
- Ability to multitask and work independently in a fast-paced environment.
- Professional, friendly, and confident when speaking with clients and vendors.

**Why Join Forbes IT**
- Work directly with the leadership team in a growing national company.
- Exposure to both technical and business operations in the IT industry.
- Competitive pay with performance-based growth opportunities.
- Flexible and collaborative work culture.

**Job Types**: Full-time, Permanent

Pay: From $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Ability to commute/relocate:

- North Vancouver, BC V7P 3S1: reliably commute or plan to relocate before starting work (required)

Application question(s):

- As part of our hiring process, are you comfortable with us conducting a background check?
- If needed, would you be able to provide references from previous employers?
- Are you on work visa?
- Are you comfortable multitasking, or do you find it stressful when several requests come in quickly?

**Experience**:

- Administrative: 2 years (required)

**Language**:

- English (required)

Work Location: In person

  • Administrative Assistant

    5 days ago

    Vancouver, British Columbia, Canada Promedent (PHSP Administrative Service) Full time

    Company DescriptionPromedent offers businesses in Canada the lowest fee Private Health Services Plan (PHSP) on the market, designed to transform healthcare costs into 100% tax-deductible expenses. By enabling businesses to convert dental and medical expenses into tax write-offs, and providing employees with tax-free reimbursements, Promedent helps...

  • Administrative Assistant

    2 weeks ago

    North Vancouver, Canada Maven Consulting Limited Full time

    LOCATION: North Vancouver, BC TYPE: Full-time REPORTS TO: Director of Operations Join our team as Administrative Assistant for two thriving companies based in beautiful Vancouver. Our founders have successfully established two professional firms and are looking for an experienced administrative professional who is organized and has great attention to...

  • Administrative Assistant

    5 days ago

    North Vancouver, Canada Creekstone Care Centre Full time

    **Who we are? **Creekstone Care Centre is a modern long term care home that has been purpose-built for the aging care needs of 180 seniors. It recently opened in April 2021 and is located on Oxford Street, North Vancouver near the Second Narrows Bridge. Creekstone is part of the Trellis group of care homes, with a vision to create joy in life and aging by...

  • Administrative Assistant

    1 week ago

    North Vancouver, Canada GESS Security Full time

    GESS Security is looking for an energetic, organized and proactive business development associate to help drive our sales and grow the business. Duties will include market research, developing business strategies and pitches, identifying new business opportunities and performing a variety of administrative and clerical tasks. This is an full-time in-person...

  • Administrative Assistant

    2 weeks ago

    North Vancouver, Canada Vertex Developments Full time

    LOCATION: North Vancouver, BC TYPE: Full-time REPORTS TO: Maven, Director of Operations Join our team as Administrative Assistant for two thriving companies based in beautiful Vancouver. Our founders have successfully established two professional firms and are looking for an experienced administrative professional who is organized and has great attention to...

  • Administrative Assistant

    2 weeks ago

    North Vancouver, Canada Maven Consulting Limited Full time

    LOCATION: North Vancouver, BC TYPE: Full-time REPORTS TO: Maven, Director of Operations Join our team as Administrative Assistant for two thriving companies based in beautiful Vancouver. Our founders have successfully established two professional firms and are looking for an experienced administrative professional who is organized and has great attention to...

  • Administrative Assistant

    1 week ago

    North Vancouver, Canada Arc'teryx Full time

    **Your Opportunity at ARC’TERYX**: - Based out of the Arc’teryx office within North Vancouver, you will be supporting our Senior Executive Assistant (Senior EA) to the CEO. You are a master in the art of organization, with a particular knack for scheduling, and travel management. The Senior EA you support is set up for success by your prompt...

  • Administrative Assistant

    2 days ago

    North Vancouver, Canada Zazou Salon and Academy Full time

    **About Zazou** Zazou Salon and Academy is a salon located on the North Shore. We have two locations, one in Lynn Valley and one in Lonsdale. We have recently been honorably mentioned as "Best Employer" by the Chamber of Commerce! We have been in the industry for 30 years, and our BIG HAIRY AUDACIOUS GOAL is to open 10 locations in the next 10 years! 8 more...

  • Administrative Assistant

    2 weeks ago

    North Vancouver, Canada St. John Ambulance Full time

    **Who We Are** St. John Ambulance British Columbia & Yukon (SJA BCY) is a not-for-profit mission-led enterprise committed to _empowering safer communities through first aid leadership_. SJA BCY is part of the federated St. John Ambulance organization in Canada, which is represented from coast to coast. We are privileged to be part of an organization with...

  • Administrative Assistant

    3 hours ago

    North Vancouver, Canada Warrior Plumbing Full time

    Are you an optimistic, organized, proactive, and detail-oriented individual looking for a dynamic administrative role with an award-winning business? - Do you thrive on getting things done and seeing your efforts make a difference? - Do you enjoy working with a team that is good-natured, ambitious, innovative and has each other's backs? Warrior Plumbing is...