Receptionist/administrative Assistant

2 weeks ago

CôteSaintLuc, Canada Air Magique Full time

**About us**

Air Magique is a small HVAC business in Côte-Saint-Luc, QC H3X 2T8. We are professional, agile, innovative and our goal is to Provide HVAC solutions including Inspection, maintenance ,preventative maintenance and emergency service calls and repair for HVAC systems..

Our work environment includes:

- Modern office setting

**Devoirs**:

- Accueillir et accueillir les visiteurs de manière professionnelle et conviviale
- Planifier les rendez-vous des appels de service et tenir à jour les calendriers de plusieurs membres du personnel
- Effectuer des tâches de bureau générales, y compris la photocopie, la télécopie, l'envoi par la poste et le classement
- Gérer l'inventaire des fournitures de bureau et passer les commandes au besoin
- Aider à la saisie des données et à la tenue des dossiers électroniques et papier
- Coordonner les réunions et préparer les ordres du jour et le matériel des réunions
- Fournir un soutien administratif aux membres du personnel selon les besoins

**Expérience**:

- Expérience antérieure en tant que réceptionniste ou assistant administratif préférée
- Expérience de travail avec Microsft Office, un bonus.
- Solides compétences organisationnelles et souci du détail
- Excellentes compétences de communication verbale et écrite
- Capacité à effectuer plusieurs tâches à la fois et à prioriser efficacement les tâches

Remarque : Cette description de poste vise à fournir un aperçu général du poste. Il ne s'agit pas d'une liste exhaustive de toutes les responsabilités, tâches et compétences requises.
- _________________________________________

**Duties**:

- Greet and welcome visitors in a professional and friendly manner
- Schedule service call appointments and maintain calendars for multiple staff members
- Perform general clerical duties, including photocopying, faxing, mailing, and filing
- Manage inventory of office supplies and place orders as needed
- Assist with data entry and maintaining electronic and paper records
- Coordinate meetings and prepare meeting agendas and materials
- Provide administrative support to staff members as needed

**Experience**:

- Previous experience as a receptionist or administrative assistant preferred
- Experience working with Microsft Office a bonus.
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Ability to multitask and prioritize tasks effectively

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and skills required.

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Flexible schedule
- On-site parking

Ability to commute/relocate:

- Côte-Saint-Luc, QC H3X 2T8: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative: 1 year (preferred)

**Language**:

- French and English (required)

Work Location: In person

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