Administrative Assistant, Real Estate

**Company Description** Make an impact at a global and dynamic investment organization**

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. With more than $600 billion in assets under management, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure it is financially sustainable for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

- Stimulating work in a fast-paced and intellectually challenging environment
- Accelerated exposure and responsibility
- Global career development opportunities
- Diverse and inspiring colleagues and approachable leaders
- A hybrid-flexible work environment with an emphasis on in-person collaboration
- A culture rooted in principles of integrity, partnership, and high performance
- An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.

We are currently recruiting for a full-time Administrative Assistant to join the Real Estate Investments department in Toronto. The Administrative Assistant will report to a Managing Director, Head of Real Estate, North America, and will be responsible for providing day-to-day administrative support including managing travel, calendars, meetings, expenses, events, presentations, correspondence and departmental initiatives.

The Real Estate investment team invests in real estate across the risk spectrum, from development projects to stabilized assets, with a particular focus on programmatic investments that enable our portfolio to achieve scale with key partners. We invest primarily with aligned operating partners in direct real estate through joint ventures but will also consider private and public real estate platforms. In the North America, we actively invest in major markets across the country, including all major asset classes (such as industrial, residential, retail, and office), as well as emerging sectors (such as data centers, life science, and student housing).

**Accountabilities**:

- Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
- Ensures team members are prepared for meetings and carry-forward action items.
- Performs expense reporting, and coordinates approval and processing of invoices.
- Assists in the creation of high quality on-brand communications, reports, and presentations.
- Provides support and assists with departmental and team off-sites and social events.
- Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.
- Handles highly confidential material/matters relating to the department and organization with utmost discretion.
- Coordinates and performs critical internal processes for the team.
- Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

**Qualifications**
- 4-5 years of experience gained from fast-paced, professional environment
- Experience providing support to multiple professionals and managing competing priorities.
- Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
- Team player, eager to learn, adaptable, calm under pressure, and professional.
- Able and willing to work flexible hours, as required.
- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
- Exceptional (written and verbal) communication skills and interpersonal skills.
- Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
- Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
- Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
- Interest in the investment industry is considered an asset.
- Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

**Additional Information**
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