Real Estate Administrative Assistant

2 days ago

Toronto, Canada Armin Group Real Estate Full time

**Key Responsibilities**:
**Daily/Weekly Tasks**:

- Update real estate listings with open houses, price changes, and ensure listings are accurate on Realm.
- Draft, review, and submit paperwork for real estate transactions.
- Send documents to clients for signing and ensure proper file storage in Dropbox.
- Maintain and update client information in Cloze CRM.
- Collect identification documents for FINTRAC compliance.
- Coordinate and order necessary trades (e.g., cleaners, stagers, photographers, floor plans).
- Order signs and arrange lockbox installation.
- Draft and review property listings, collaborating with agents for feedback.
- Submit all documentation onto SkySlope for tracking and compliance.
- Track and manage listing preparation expenses.

**Sale Process**:

- Update Dropbox files with all Agreement of Purchase and Sale (APS) documents.
- Collect deposit receipts and cheque copies.
- Gather team members' commission splits.
- Upload all sale-related documents onto SkySlope.
- Collect and verify lawyer contact information for both the seller and buyer.
- Send documents to clients and their respective lawyers.

**Managing Listings**:

- Track listing presentations and set reminders for follow-up.
- Create and maintain designated file folders with all relevant property information.
- Assist with gathering property features and details for listings.
- Draft MLS listings and all necessary attachments for TREB.
- Communicate with the marketing department for promotional materials and campaigns.
- Arrange photography, staging, and other preparations for property listings.
- Track listing expenses and manage budgets.
- Meet tradespeople on-site as needed for property preparation.

**Additional Tasks and Support**:

- Prepare Comparative Market Analysis (CMA) reports.
- Assist with mass marketing programs and direct mail campaigns.
- Support with writing listing descriptions as needed.
- Provide regular updates on active and sold listings.
- Assist with preparing offers, amendments, and other transaction-related paperwork.
- Broker load listings onto the system.
- Submit deals to the accounting department and SkySlope for processing.
- Communicate with sellers based on instructions provided by the lead agent.
- Occasionally attend showings, home inspections, bank appraisals, agent open houses, etc.
- Track client correspondence, including gifting, closing dates, address changes, etc.
- Maintain and update the CRM system with all relevant client and transaction data.

**Office Support**:

- Help create and implement office procedures and processing systems.
- Perform all daily tasks required throughout office hours to ensure smooth operations.

**Qualifications**:

- Previous experience in a real estate or administrative role is an asset.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency with CRM systems, Dropbox, SkySlope, and MLS platforms.
- Ability to manage deadlines and prioritize tasks efficiently.
- Strong attention to detail and commitment to accuracy.
- Knowledge of real estate procedures and compliance (e.g., FINTRAC, WEBFORMS) is preferred.

**Job Type**: Fixed term contract
Contract length: 18 months

Pay: $65,000.00-$75,000.00 per year

**Benefits**:

- On-site parking
- Paid time off

**Location**:

- Toronto, ON M4S 1Y5 (required)

Work Location: In person

  • Real Estate Assistant

    2 weeks ago

    Toronto, Canada Jun Real Estate Full time

    **Job Summary** **Duties** - very much familiar using chat GPT, AI system. - have ability to create social media. - Assist real estate agents with daily administrative tasks, including scheduling appointments and managing calendars. follow up daily work - Communicate effectively with clients, providing exceptional customer service and addressing inquiries...

  • Real Estate Administrative Assistant

    2 weeks ago

    Toronto, Canada Royal LePage Real Estate Services Full time

    **Responsibilities**: - Provide administrative support - Assist with organizing and maintaining client files and documents - Conduct research on properties, neighborhoods, and market trends - Prepare and proofread contracts, leases, and other legal documents - Coordinate appointments, showings, and open houses - Manage calendars and schedule meetings for...

  • Real Estate Administrative Assistant

    1 week ago

    Toronto, Canada Royal LePage Real Estate Services Full time

    **Responsibilities**: - Provide administrative support - Assist with organizing and maintaining client files and documents - Conduct research on properties, neighborhoods, and market trends - Prepare and proofread contracts, leases, and other legal documents - Coordinate appointments, showings, and open houses - Manage calendars and schedule meetings for...

  • Real Estate Administrative Assistant

    1 week ago

    Toronto, Canada Aston Gate Real Estate Inc. Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ **Job Type**: Full-time, Part-time Student **Schedule**: Flexible **Experience**: Real estate administration: 1 year (preferred)/ Toronto MLS experience **Salary**: TBD Aston Gate Real Estate is one of Toronto’s leading boutique brokerages specializing in the sale of residential and...

  • Real Estate Administrative Assistant

    2 days ago

    Toronto, Canada Aston Gate Real Estate Inc. Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_* **Job Type**: Full-time, Part-time Student **Schedule**: Flexible **Experience**: Real estate administration: 1 year (preferred)/ Toronto MLS experience **Salary**: TBD Aston Gate Real Estate is one of Toronto’s leading boutique brokerages specializing in the sale of residential and...

  • Real Estate Administrator

    1 week ago

    Toronto, Canada Aston Gate Real Estate Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ - _Marketing Assistant_ - _Real Estate Administrator_ **Schedule**: Flexible **Experience**: Real estate administration: 2 Year (preferred) **Salary**: TBD Aston Gate Real Estate is an elevated boutique brokerage located in Toronto, specializing in the buying and selling of unique...

  • Real Estate Administrator

    6 days ago

    Toronto, Canada Beach Real Estate Team Full time

    **Job Summary** We are looking for a superstar who takes ownership of their position, is proactive in their duties and helping improve the team, and constantly strives for perfection - recognizing that prefection is impossible but the closer we land to it the better. With a base salary of $75k, we are anticipating total earnings of +/-$100k. **Key...

  • Real Estate Assistant

    4 days ago

    Toronto, Canada Chantel Crisp Real Estate Team Full time

    Are you looking to work for a Real Estate Team that raises the bar? Our team is taking a fresh approach to an outdated industry; offering a dynamic company culture of top performers and combining the ease and intelligence of technology with a full-service real estate team. We're all about setting a new level of excellence and pride ourselves in creating...

  • Experienced Real Estate Brokerage Administrator

    2 days ago

    Toronto, Canada Forest Hill Real Estate Inc. Yorkville Full time

    **Title: Experienced Real Estate Administrator (Unlicensed) - Full-time Position** **Location: Central Toronto** **Company Description**: Join a leading residential real estate brokerage in central Toronto, where excellence meets dedication. We are expanding our exceptional admin team and are in search of a highly motivated and experienced Real Estate...

  • Real Estate Broker

    2 weeks ago

    Greater Toronto Area, Canada Arulraj Real Estate Inc. Full time

    **Job Summary** As a Real Estate Broker of Record, you will be responsible for overseeing real estate transactions and ensuring smooth processes of complying with applicable Real Estate Laws and Regulations. Your role involves in assisting the owner to run the Real Estate Brokerage business successfully. **Responsibilities** - Compliance with Real Estate...