Receptionist/administrative Assistant

13 hours ago


Ottawa, Canada Capital Pro Group Inc. Full time

START DATE: IMMEDIATELY

**Responsibilities**:

- **Receptionist duties**: answering phones, booking appointments, greeting clients, collecting client documents, maintain cleanliness of the office
- Maintain confidential client records; scanning document, updating electronic database
- Collect and prepare files for daily client meetings: prepare boardroom for meetings throughout the day
- Liaise with third parties (i.e. Canada Revenue Agency, Revenue Quebec)
- **Assist CEO & Partners with Internal Affairs**; accounts payable: social media content: producing print media advertisements: contacting IT and monitor progress of service tickets: meeting notes
- Assist bookkeeping department with document sorting and scanning, data entry (Excel), client management
- Oversee Tax Season Preparation (March -June) and ensure all files are completed in a timely fashion

**Requirements**:

- Proven experience as an administrative assistant and/or receptionist
- Knowledge of office management systems and procedures
- Knowledge of accounting and finance is a strong asset
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Fluency in English Required
- Fluency in French and Arabic is an asset

**Job Type**: Part-time

**Salary**: From $17.00 per hour

Expected hours: No less than 37.5 per week

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Work Location: In person



  • Ottawa, Canada Jacques P. Alexanian Prof. Corp Full time

    POSITION: ADMINISTRATIVE ASSISTANT / RECEPTIONIST LOCATION: East End of Ottawa SALARY: Based upon experience JOB TYPE: 3 days a week **Must be fluently bilingual in French and English** **DUTIES AND RESPONSIBILITIES**: - Greeting clients - Answer phones - Filling - Administrative tasks as requested - Basic bookkeeping - credit cards analysis,...


  • Ottawa, Canada Jacques P. Alexanian Prof. Corp Full time

    POSITION: RECEPTIONIST WITH BOOKKEEPING EXPERIENCE LOCATION: East End of Ottawa SALARY: Based upon experience JOB TYPE: 3 days a week **Must be fluently bilingual in French and English** **DUTIES AND RESPONSIBILITIES**: - Greeting clients - Answer phones - Filling - Administrative tasks as requested - Basic bookkeeping - credit cards analysis,...


  • Ottawa, Canada Jacques P. Alexanian Prof. Corp Full time

    POSITION: RECEPTIONIST WITH BOOKKEEPING EXPERIENCE LOCATION: East End of Ottawa SALARY: Based upon experience JOB TYPE: 3 days a week **Must be fluently bilingual in French and English** **DUTIES AND RESPONSIBILITIES**: - Greeting clients - Answer phones - Filling - Administrative tasks as requested - Basic bookkeeping - credit cards analysis,...


  • Ottawa, Canada Jacques P. Alexanian Prof. Corp Full time

    POSITION: RECEPTIONIST WITH BOOKKEEPING EXPERIENCE LOCATION: East End of Ottawa SALARY: Based upon experience JOB TYPE: 3 days a week **Must be fluently bilingual in French and English** **DUTIES AND RESPONSIBILITIES**: - Greeting clients - Answer phones - Filling - Administrative tasks as requested - Basic bookkeeping - credit cards analysis,...


  • Ottawa, Canada Sterling Ford Sales Full time

    **Responsibilities Include**: - Welcoming / greeting clients with a professional and friendly demeanor; assessing their needs, answering inquiries, and guiding them to the appropriate dealership staff member. - Answering and forwarding customer calls. - Provide admin. support to the service, sales, and administration departments. - Perform various...


  • Ottawa, Canada Sterling Ford Sales Full time

    **Responsibilities Include**: - Welcoming / greeting clients with a professional and friendly demeanor; assessing their needs, answering inquiries, and guiding them to the appropriate dealership staff member. - Answering and forwarding customer calls. - Provide admin. support to the service, sales, and administration departments. - Perform various...


  • Ottawa, Canada McCay Duff LLP Full time

    **RECEPTIONIST/ADMINISTRATIVE ASSISTANT (ON-SITE)** **JOB DESCRIPTION** Full-Time Permanent Position Ottawa, Ontario On-site Only We are seeking a motivated and client-driven individual with experience within a clerical position to join our administration team. This person must be comfortable working entirely on-site. As a Receptionist-Admin Assistant,...


  • Ottawa, Canada Chenier Tax Specialists Full time

    An established and busy tax preparation business in the Carlingwood area is looking for an organized, energetic and computer literate receptionist/admin assistant to help us through tax season. If you have experience in preparing tax returns, even better. Full-time hours beginning March 3 until mid-May. Although bilingualism isn’t a requirement, it is a...


  • Ottawa, Canada Ibiska Telecom Full time

    **Administrative Assistant / Receptionist** IBISKA has an open position for an Administrative Assistant / Receptionist to work as part of our Finance and Administration team. IBISKA's business environment is service oriented, collaborative, team focused and fast paced with opportunity for learning and career growth. We are looking for a dynamic and...


  • Ottawa, Canada Capital Pro Group Inc. Full time

    START DATE: IMMEDIATELY **Responsibilities**: - **Receptionist duties**: answering phones, booking appointments, greeting clients, collecting client documents, maintain cleanliness of the office - Maintain confidential client records; scanning document, updating electronic database - Collect and prepare files for daily client meetings: prepare boardroom...