Office Administrator/bookkeeper

5 days ago

Mississauga, Canada Gizmo Machine Tools Inc Full time

**Company**: Gizmo Machine Tools Inc.

**Location**: Mississauga, ON (On-site)

**Job Type**: Permanent, Full-Time

**Salary Range**: $40,000 - $45,000 per year (based on experience)

**Schedule**: Monday to Friday

**Expected Start Date**:June 2, 2025

**Company Description**

Welcome to Gizmo Machine Tools Inc, a pioneering venture led by professional engineers with over 30 years of experience in the manufacturing industry. Gizmo specializes in procuring and selling, pre-owned CNC Machinery, Conventional Machinery, and more. With a global presence spanning North America, Asia and Europe, Gizmo is revolutionizing the industry by offering innovative solutions in machinery procurement and sales.

**Role Description**

**Responsibilities**

Administrative & Office Operations
- Maintain schedules and coordinate meetings or appointments
- Manage vendor communications
- Assist management with general administrative support tasks
- Collect and process utility bills; ensure timely payments
- Maintain internal databases, inventory sheets, and transaction records

Logistics Coordination
- Request and compare freight and overseas shipping quotes
- Schedule pickups, deliveries, and rigging services with freight companies
- Coordinate international transport logistics, including loading timelines
- Track ongoing shipments and manage logistics documentation
- Work closely with suppliers, riggers, and freight partners to ensure smooth operations

Accounting, Bookkeeping, and Sales Support
- Use QuickBooks for invoicing, receipt tracking, and expense entry
- Record payments, reconcile transactions, and assist with bookkeeping tasks
- Support with internal financial reports and assist accounting team as needed
- Respond to customer and vendor inquiries professionally
- Assist in updating product information to the company website (as needed)

**Required Qualifications**
- Bachelor’s degree in Business Administration, Commerce, Finance, or a related field (preferred)
- 2-5 years of experience in office administration, logistics coordination, or accounting
- Experienced in QuickBooks or similar accounting software
- Strong organizational, multitasking, and problem-solving abilities
- Excellent written and verbal communication skills
- Prior experience in logistics/trucking coordination is a must
- Experience in accounting is preferred

**What We Offer**
- A dynamic and supportive work environment
- Exposure to the CNC machinery and manufacturing equipment sector
- Opportunities for long-term growth and cross-functional skill development
- Team lunches and company outings
- Secure and stable full-time employment with competitive compensation

**Language**: English

**Work Location**:In person

**Expected start date**: 2025-06-02

Pay: $40,000.00-$45,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

  • Bookkeeper/office Administrator

    2 weeks ago

    Mississauga, Canada sohoConcept Full time

    **Bookkeeper/Office Administrator Position - Mississauga** sohoConcept, a modern design furniture manufacturer/distributor is looking for a qualified Bookkeeper/Office Administrator, preferably with a background in the Furniture Industry. Bookkeeper/Office Administrator will be responsible for: Establishing different accounts Maintaining records of...

  • Office Administrator/bookkeeper

    6 days ago

    Mississauga, Canada Reale Born Inc. Full time

    _**At Reale Born Inc., we provide people who love architecture with innovative solutions to make their designs a reality. As leaders in custom fabrication, we collaborate with our clients on the initial design concept to the final one-of-a-kind creation resulting in ‘exceptional’ products that convey the passion we have for our business. We specialize in...

  • Office Administrator/bookkeeper

    3 days ago

    Mississauga, Canada Motiontek Industrial Inc Full time

    **Job description** At Motiontek Industrial, our success depends on our people, productivity, and procedures. We are looking for an organized and self-motivated Office Administrator who will be responsible for providing day to day office support. This role will include working closely with our team by handling accounts, clerical duties, coordinating...

  • Office Administrator/bookkeeper

    3 days ago

    Mississauga, Canada Motiontek Industrial Inc Full time

    **Job description** At Motiontek Industrial, our success depends on our people, productivity, and procedures. We are looking for an organized and self-motivated Office Administrator who will be responsible for providing day to day office support. This role will include working closely with our team by handling accounts, clerical duties, coordinating...

  • Office Administrator/bookkeeper

    3 days ago

    Mississauga, Canada Reale Born Inc. Full time

    _**At Reale Born Inc., we provide people who love architecture with innovative solutions to make their designs a reality. As leaders in custom fabrication, we collaborate with our clients on the initial design concept to the final one-of-a-kind creation resulting in ‘exceptional’ products that convey the passion we have for our business. We specialize in...

  • Bookkeeper/office Administration Assistant

    1 week ago

    Mississauga, Canada BizTech College Full time

    We are a Private Career College, located in Mississauga providing students with diploma and certificate programs in Health Sciences, Business and Technology. We are currently looking for an experienced Bookkeeper/Administrative Assistant with the following skill sets. **Primary Responsibilities**: - Bookkeeping, Accounts Receivable & Accounts Payable. -...

  • Bookkeeper/office Administrator

    1 week ago

    Mississauga, Canada 21st Century Bearings Full time

    **Company** Founded in 2005, 21st Century Bearings is an established distributor of Bearings, Linear Motion Systems and Mechanical Components. Our operations continue to grow, as shown by our recent transition to a 12,000 square feet industrial building in Mississauga, Ontario. Our small team consists of highly motivated individuals who take pride in the...

  • Bookkeeper & Office Administrator 23

    1 week ago

    Mississauga, Canada Orient Depot Full time

    Orient Depot is the official Canadian distribution & market development company of trusted consumer brands, including Tiger® and Zojirushi® from Japan. We take pride in these brands known for their history and craftsmanship quality. Our goal is to bring forth a fusion of superior product design, functionality and longevity. **The...

  • Office Administrator/bookkeeper

    5 days ago

    Mississauga, Canada Cyber Air Systems Inc, Full time

    **We are a small and well established HVAC company located in Mississauga. We are looking for an experienced and dedicated Office Administrator to join our team. Successful applicants will possess the following**: - Previous experience in office management in the Construction industry an asset - Proficiency in _Microsoft Office _and _QuickBooks Online_ -...

  • Bookkeeper/office Manager

    3 days ago

    Mississauga, Canada Vanguard Cleaning Systems GTA West Full time

    **Job description** Founded in 1984, the Vanguard Cleaning Systems® organization is built upon over 3,000 independently owned and operated franchise janitorial businesses, which are licensed and supported by a Master Franchise network of over 50 independent regional offices throughout Canada and the United States. Vanguard Cleaning Systems® GTA West has...