Office Administrator/bookkeeper

3 days ago


Mississauga, Canada Gizmo Machine Tools Inc Full time

**Company**: Gizmo Machine Tools Inc.

**Location**: Mississauga, ON (On-site)

**Job Type**: Permanent, Full-Time

**Salary Range**: $40,000 - $45,000 per year (based on experience)

**Schedule**: Monday to Friday

**Expected Start Date**:June 2, 2025

**Company Description**

Welcome to Gizmo Machine Tools Inc, a pioneering venture led by professional engineers with over 30 years of experience in the manufacturing industry. Gizmo specializes in procuring and selling, pre-owned CNC Machinery, Conventional Machinery, and more. With a global presence spanning North America, Asia and Europe, Gizmo is revolutionizing the industry by offering innovative solutions in machinery procurement and sales.

**Role Description**

**Responsibilities**

Administrative & Office Operations
- Maintain schedules and coordinate meetings or appointments
- Manage vendor communications
- Assist management with general administrative support tasks
- Collect and process utility bills; ensure timely payments
- Maintain internal databases, inventory sheets, and transaction records

Logistics Coordination
- Request and compare freight and overseas shipping quotes
- Schedule pickups, deliveries, and rigging services with freight companies
- Coordinate international transport logistics, including loading timelines
- Track ongoing shipments and manage logistics documentation
- Work closely with suppliers, riggers, and freight partners to ensure smooth operations

Accounting, Bookkeeping, and Sales Support
- Use QuickBooks for invoicing, receipt tracking, and expense entry
- Record payments, reconcile transactions, and assist with bookkeeping tasks
- Support with internal financial reports and assist accounting team as needed
- Respond to customer and vendor inquiries professionally
- Assist in updating product information to the company website (as needed)

**Required Qualifications**
- Bachelor’s degree in Business Administration, Commerce, Finance, or a related field (preferred)
- 2-5 years of experience in office administration, logistics coordination, or accounting
- Experienced in QuickBooks or similar accounting software
- Strong organizational, multitasking, and problem-solving abilities
- Excellent written and verbal communication skills
- Prior experience in logistics/trucking coordination is a must
- Experience in accounting is preferred

**What We Offer**
- A dynamic and supportive work environment
- Exposure to the CNC machinery and manufacturing equipment sector
- Opportunities for long-term growth and cross-functional skill development
- Team lunches and company outings
- Secure and stable full-time employment with competitive compensation

**Language**: English

**Work Location**:In person

**Expected start date**: 2025-06-02

Pay: $40,000.00-$45,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person



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