Office Administrator/bookkeeper

_**At Reale Born Inc., we provide people who love architecture with innovative solutions to make their designs a reality. As leaders in custom fabrication, we collaborate with our clients on the initial design concept to the final one-of-a-kind creation resulting in ‘exceptional’ products that convey the passion we have for our business. We specialize in metal and glass, working in both residential and commercial markets.**_

We operate a casual office work environment. Our hours of operation are Monday-Thursday, 7am
- 4pm, Friday 7am
- 1pm.

5 years of experience in bookkeeping/office administration is required. A diploma in Accounting/Office Administration would be an asset.

Starting rate may vary depending on experience.

**Responsibilities relating to Bookkeeping**
- Financial recordkeeping - establish, maintain and balance various accounts (including bank accounts and credit card accounts) using Quick Books Online
- Post journal entries
- Maintain general ledgers and financial statements and assist with the year-end audit
- Calculate government remittances and prepare and file HST, WSIB, EHT returns and other government documents
- Payroll Processing (Bi-weekly) through Quick Books Online
- Prepare other statistical, financial and accounting reports as required.
- Maintaining the trial balance and prepare the balance sheet.
- Other duties as required
- Stats Can, Set up new businesses.
- Set up and maintain Automatic monthly payments on Quick Books Online
- Set up Employee files for new employees.
- Cash Flow Reporting
- Credit Card Oversight
- Issue/cancel Credit Cards as required ensuring paperwork is completed
- Maintain Credit Card limits
- via online banking. Adjust limits as required with controller approval
- Manage Travel Rewards for President

**Banking**
- Make Online bank payments
- Download bank/Credit card account statements
- Monthly reconciliations of bank and credit card accounts

**Benefits**
- Prepare, submit and issue cheques for “Cost Plus” claims
- General benefits administration

**Responsibilities relating to Office Administration**
- Create and maintain Bookkeeping, AP & Employee filing systems for all paper and electronic files as per protocols. Download supplier invoices to network to electronic filing system
- Assisting management with insurance administration

**Recruitment**
- Maintaining and Creating Job Descriptions
- Posting Jobs on Indeed and monitoring, remove as required
- Posting Jobs Internally on Bulletin Boards
- Work with hiring Manager to send out offer package
- Full onboarding of new employees

**Accounts Payable**:

- Manage Accounts Payables using Quick Books Online as follows:

- Creating purchase orders and entering vendor bills
- Entering receipts into Quick Books Online
- Process payments via EFT, credit card and online banking to suppliers
- Maintain supplier information on the EFT and add new suppliers, as required.

**Back up of Office Administrator which includes cross training on the following**:

- Create and maintain filing systems for all Office Administration paper files as per protocols
- Track project status with Quick Books Online and prepare job costing
- Accounts Receivables and creation of invoices for customers
- Track corporate credit & gas card usage
- Assist President and General Manager with projects as needed
- Maintaining a neat and tidy work environment including a limited amount of cleaning as needed.

**Qualifications**

**Education/Experience**
- University or College Degree in finance or accounting (preferred)
- Minimum 5 years of bookkeeping administrative experience
- Knowledge of bookkeeping includes payroll, bank reconciliations, HST Filings
- Has a passion for numbers

**Communication**
- Exceptional English written and oral communication
- A key requirement is recognizing when to seek advice from others
- Able to handle confidential and sensitive material in a professional manner

**Software**
- Proficiency in MS Office Suite, Adobe, Avery Design Pro 5.4, Outlook and Quickbooks Online REQUIRED

**Organization**:

- Strong attention to detail, ability to work in a complex and fast-paced working environment in a timely and organized manner
- Self-directed and able to work without supervision on multiple tasks
- Being able to assess tasks and decide what is priority is mandatory

**Initiative**:

- We’re always looking to make something good, better so its important to be able to do independent investigation and recommend improvements
- Able to maintain a positive and professional attitude
- **Creating dreams. Building solutions. Using your imagination as our inspiration.**_

**Benefits**:

- Casual dress
- Dental care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON L5L 5Y1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- QuickBooks: 5 years