Bookkeeper/office Manager

4 days ago

Mississauga, Canada Vanguard Cleaning Systems GTA West Full time

**Job description**

Founded in 1984, the Vanguard Cleaning Systems® organization is built upon over 3,000 independently owned and operated franchise janitorial businesses, which are licensed and supported by a Master Franchise network of over 50 independent regional offices throughout Canada and the United States.

Vanguard Cleaning Systems® GTA West has an immediate opening for a talented **Bookkeeper/Office Manager** to join our conveniently located Mississauga office. This position is an in-office role during regular business hours.

**What We Offer**:

- Competitive wages and group benefits plan
- A comfortable, updated work environment with free parking

The Bookkeeper/Office Manager is a professional individual contributor who provides support to Unit Franchise Owners, Customers, Vendors and Vanguard Cleaning Systems GTA West employees.

This is an excellent opportunity for someone with strong customer service, bookkeeping and administrative skills, who thrives in a face-paced environment. If you have experience and aspirations of managing and running this department of 1, we want to hear from you Bring your vast experience and continuous improvement suggestions over to our professional team at Vanguard Cleaning Systems GTA West.

**What You Will Do**:

- Prepare and distribute monthly invoices for Franchisee’s using Quickbooks Desktop
- Appropriately receive and process all incoming receivables
- Communicate with customers as required to rectify any discrepancies, and to ensure payment is received in a timely manner
- Prepare and finalize Franchisee billing reports, and otherwise support all monthly financial and reporting activities
- Source, order and invoice applicable office supplies
- Help maintain the region’s CRM (Customer Relationship Management) data
- Recommend and initiate continuous improvement suggestions to our bookkeeping, related technology, and administrative policies and procedures
- Provide administrative support to Franchisee’s, internal Management, Sales, etc.
- Organize and maintain all office files, materials and equipment in our office
- Perform special projects as requested
- Other related duties as required

**Your Experience and Skills**:

- 5+ years of basic bookkeeping experience (primarily AP and AR), preferably in a small office environment required
- 5+ years of administrative or customer service experience in a small office environment is strongly preferred
- Minimum college level education in a related field, or equivalent in education and experience is strongly preferred
- Strong computer skills (Microsoft Word, Excel, Sharepoint & Outlook) required
- Strong working knowledge of Quickbooks (Desktop) and familiarity with CRM systems required
- Solid Interpersonal and organizational skills, and a can-do attitude required.

**No Agencies Please**
- Other common titles for this role may include accounting clerk, office coordinator, office assistant, office administrator, bookkeeper, office manager._

**Job Types**: Full-time, Permanent

**Benefits**:

- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- small office bookkeeping: 5 years (preferred)
- administrative assistant: 5 years (preferred)
- Quickbooks Desktop: 2 years (preferred)

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location

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