Administrative Assistant

**About us**:
Mon Sheong Foundation (MSF) is a Canadian registered charitable organization and has been proudly serving the Greater Toronto Area since 1964. Our philosophy is by caring for the elderly and encourage the young, and providing programs and services to meet the needs of our communities.

Throughout our history, we have constantly introduced new initiatives to fulfill our mission, and today we are home to four long-term care centres, an adult day program, three Chinese school campuses, a youth group, two community and volunteer services centres, three independent living senior apartments, private care, and charity care units. We provide an exceptionally high level of care for our residents and have received accreditation from CARF for our quality care excellence.

We have a dedicated team and are continuously seeking talents to meet current demand and the growth of our organization.

**Position Summary**:
Reporting to the Director of Resident Care/Assistant Director of Resident Care, the incumbent will perform various administrative functions to support Nursing and Personal Support Care programs and services to maintain and improve service quality.

**Main Duties**:

- Participate in the facility-wide quality assurance programs.
- Assist in scheduling and finding replacements of staff for the Nursing Department.
- Prepare documentation related to payroll for staff in Nursing Department.
- Coordinate care conference schedules for residents, family members, and nursing staff.
- Coordinate schedules of home physicians and specialists.
- Receive and respond to incoming phone calls and inquiries related to Nursing Department.
- Perform administrative duties, including managing residents’ charts, records and mails, taking minutes during meetings, and updating lists.
- Purchase, receive, and organize nursing supplies and equipment; maintain inventory storage rooms and lists.
- Provide clerical support to multidisciplinary care team of the Home.
- Any other duties as assigned from time to time.

**Qualifications**:

- High school diploma required.
- One (1) year experience working in Long-Term Care Facility.
- Enjoys working with seniors.
- Ability to undertake general office duties.
- Commitment to excellence and teamwork.
- Demonstrates core competencies i.e. customer service, continuous improvement, leadership and initiatives.
- Adhere to professional competencies, i.e. caring and respectful behavior, strong communication and interpersonal skills, good typing skills, conflict management skills and organizational skills.
- Strong computer literacy, familiar with Microsoft Office Suite e.g. Word, Excel, etc.
- Proficiency in oral and written English.
- Cultural sensitivity and ability to speak Cantonese and/or Mandarin.

**COVID-19 PRECAUTIONS**

Mon Sheong Foundation has mandated a COVID-19 vaccination policy in place. As a condition of employment, all new hires will be required to submit proof of COVID-19 vaccination or documentation prior to employment start.

At Mon Sheong, we will provide you with Personal Protective Equipment (PPE) and appropriate training, as well as daily infection prevention screening of clients and workers, prior to visits, to help prevent exposures to COVID-19.

We thank all applicants for their interest, please note only those selected for further consideration will be contacted.

**Disclaimer**:Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the _Ontario Human Rights Code _and the _Accessibility for Ontarians with Disabilities Act. _If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

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