Facilities Management Consultant

**PPI **(an independent subsidiary of iA Financial)** is an Insurance Marketing Organization that sits between independent advisors and insurance companies. From coast-to-coast, we provide value-added services and support such as digital tools, education, marketing, and processing, to help Advisors elevate and grow their business with a socially responsible mindset.

At PPI, each day you have the opportunity to make a meaningful difference when you support our independent insurance advisors in providing financial security and peace of mind to their clients: Canadian families and businesses.

When you join PPI you will be part of a diverse, inclusive and equitable place to work those values different perspectives. You will benefit from a culture that is people-focused, inclusive and collaborative with opportunities to learn and develop your skills, develop your career and make a meaningful impact.

Our people drive our progress through innovative ideas and a commitment to excellence. We work hard and always ensure we have fun along the way.

**Facilities Management Consultant**

The Facilities Consultant, PPI, will manage facilities set-up and transitions for 15+ offices across the country, coordinating and collaborating with teams from across the organization in order to ensure a safe, modern, ergonomically friendly, productive and appealing work environment for PPI employees. **This is a one year contract position.**

**Responsibilities**:

- Project manage all office transitions, including space plans, facilities evaluation and budget preparation, in collaboration with cross-functional partners such as IT, Finance, Communications
- With a hands-on approach, manage the requirements, activities and schedules of upgrading, moving, opening/closing locations from inception to conclusion of the project, including communications with third party designers, service vendors, movers, and others
- Manage and coordinate PPI’s Health & Safety, Fire Safety and First Aid Training programs for all our offices and ensure the office facilities are in compliance with safety regulations, such as local fire codes, handicap access, and any other required laws. You will participate on the Joint Health & Safety Committee as a management representative as well as participate as a Fire Warden for the Toronto Corporate Office.
- Implementing PPI’s hybrid office strategy across all the offices
- Conduct lease reviews in conjunction with the Finance team and participate in the search for and assessment of new locations
- Oversee and coordinate facilities and maintenance-related issues such as repairs, signage, artwork, heating and circulation, etc., ensuring conformance to specifications and applicable codes
- Ensure that all offices have processes and procedures in place to run efficient, enjoyable and professional work environments, and are up to code and compliant with relevant legislation
- Enhance business continuity plans for all locations. Conduct annual reviews and testing to ensure readiness and compliance. Help implement various business continuity tools as it pertains to facilities
- Play a lead role in the implementation of a new space planning module for PPI locations
- Contribute to streamline workplace services such as breakroom supplies, access control, AV system, key/locker management etc.
- Support the Bcorp certification process for PPI by soliciting and acting on all the ESG criteria’s as it applies to Facilities

**Education, Experience and Skills**:

- 5+ years’ experience in facility management field
- Demonstrated project management and organizational skills, detail-oriented, and experience with planning, budgeting
- Ability to ‘get the job done’, handle multiple tasks, meet tight deadlines and implement high quality solutions
- University degree and FMP or CFM designation in Facilities Management
- Proficient with Microsoft Office, specifically Excel and Word, and experience with project management software
- Effective problem solver, communicator and negotiator with ability to be innovative and creative, and with an eye for design
- Exemplary interpersonal skills with a demonstrated ability to work collaboratively and flexibly with others
- Excellent English language skills, both oral and written due to frequent interactions with English-speaking colleagues, internal partners or clients across Canada. Speaking French is an asset

**Company Overview**:
**About**:
iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we ha