Project Manager, Facilities

**POSITION**: Project Manager, Facilities (Replacement)

**REPORTS TO**: Manager, Capital Projects

**DEPARTMENT**: Facilities

**LOCATION**: North Bay

**REFERENCE**: 800-43-25

**SALARY**: $88,374- $103,979

**WHO WE ARE**:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve. We are focused on moving forward with the goal of being a valued leader in transportation. We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

**ABOUT FACILITIES**: ONTC has a building portfolio of approximately 191 buildings throughout its large operating area in Northern Ontario. There is a core of approximately 51 major buildings that includes Shop Buildings, Office Buildings, Stations, Service Garages, and Bunkhouses. The remaining buildings are smaller support buildings such as sheds, storage areas, lunchrooms.

Beyond the simple building count, Ontario Northland’s major terminals in North Bay, Englehart, and Cochrane are analogous to small towns where Ontario Northland is responsible for maintaining its own private service infrastructure, access roads, and transportation infrastructure.

**ACCOUNTABILITY STATEMENT**:
The Project Manager - Facilities provides project management for construction projects and the purchase of equipment to implement the capital plan and support ONTC initiatives.

**MAJOR DUTIES/ RESPONSIBILITIES**:

- Manages projects as assigned by the Manager, Capital Project.
- Prepares and supplies detailed scope of work packages for installation, modification, operation and maintenance of equipment, systems and buildings with the assistance of consultants.
- Prepares necessary documents for RFQ’s, RFT’s, and RFP’s to acquire the services of consultants, engineers, architects, and outside contractors, to purchase new and/or modify or repair existing equipment, systems and facilities.
- Reviews contract plans and specifications for compliance with appropriate building codes and project requirements.
- Works with Legal and Procurement to develop contract documents and quote/tender projects following company policies and procedures.
- Purchases material to complete projects following company policies and procedures.
- Provide consistent, timely and reliable communication between all project stakeholders including ONTC personnel, professional service providers and contractors to ensure that the projects are thoroughly documented and understood.
- Manage multiple contractors and vendors. Co-ordinates, schedules, and monitors the work of ONTC trades, outside contractors and suppliers.
- Manage Project schedule and track progress, identify risks and develop mitigation and contingency plan. Prepare status reports as required.
- Manages project documentation (including plans, specifications, RFIs, schedules, submittals, budgets, reviewing change orders, progress payment requests)
- Diligently maintains project files, contract documentation, and detailed cash flow tracking
- Maintains contract documentation on legal contract management software (Cobblestone).
- Complete all project initiation charters and forms. Review cash flow projections (monthly and quarterly) in ONTC capital project tracking.
- Creates and assists in the creation of business cases for new capital projects.
- Provides information to Enterprise Asset Management (EAM) program as requested.
- Administer contract, including safety orientation, field inspection and supervision of contract work on various projects for the assigned area.
- Coordinates with Facility Supervisors to identify building elements that will be covered by maintenance programs and building elements that will be covered by capital projects.
- Coordinates with ONTC Supervisors for the implementation of Capital Projects.
- Coordinates work activities with other departments to ensure safe, cost-effective execution of projects and planned maintenance work.
- Occasionally, assist in troubleshooting maintenance issues and coordinate engineering support.
- Maintain programs as required to ensure systems meet Canada Occupational Health and Safety Regulations. (Pressure piping inspection records, Electrical inspection records, Building code inspection records and Designated Substances).
- Stay up to date with energy saving and sustainability opportunities in area of expertise.
- Updates SLAM software to aid in tracking ONTC’s state of good repair journey.
- Oversee all assigned facilities construction project from conception to completion.
- Assume other related duties as assigned by the Director of Facilities.

**REQUIREMENTS**:

- University Degree in Construction Management, or Engineering discipline (mec