Administrative Assistant

**Job Title**: Administrative Assistant - Canada Summer Jobs

**Organization**: Scarborough Centre for Healthy Communities (SCHC)

**Location**: 629 Markham Rd Unit #2, Scarborough ON, M1H 2A4

**Duration**: 8 Weeks

**Hours**: 35 hours/week

**Wage**: $19.00 per hour
**Reporting To**: Chief Finance and Administrative Officer, Corporate Services & Executive Assistant I

**Application Deadline**: May 30, 2025

Scarborough Centre for Healthy Communities (SCHC) is dedicated to providing accessible, equitable, and transformational health and social service choices for the well-being of Scarborough's diverse communities. We cultivate vital community services by promoting healthy lifestyles while delivering a comprehensive range of culturally competent health and social services programming. Our I2CARE values ensures that we, as a work community, treat all with, inclusivity, innovation, collaboration, accessibility respect and equity.

As an employer, we strive for excellence as a workplace and are committed to building a workforce that enhances our capacity to meet the needs of the diverse communities we serve.

Scarborough Centre for Healthy Communities is seeking a motivated and organized Administrative Assistant to join our team for the summer through the Canada Summer Jobs program. This is an excellent opportunity for a young individual to gain valuable administrative and office management experience by supporting our existing Executive Assistants in their work with the CEO and executive team.

**Responsibilities**:
Under the guidance and direction of the Executive Assistant I and the Chief Finance and Administration Officer, the Administrative Assistant will provide support to the executive team by assisting with a variety of administrative tasks. Key responsibilities include:

- **Assisting with Executive Support -** Support existing Executive Assistants in providing administrative and office management support to the CEO and executive team members.
- **Calendar Support -** Assist in managing work schedules and calendars for the CEO and potentially other executive team members, as directed by the Executive Assistants.
- **Meeting Support -** Help Executive Assistants coordinate the logistics for meetings, including scheduling, preparing materials, and potentially taking minutes under their supervision.
- **Document Assistance -** Assist in reviewing documents and correspondence for clarity, formatting, grammar, and spelling, as directed by the Executive Assistants.
- **Presentation Assistance -** Assist Executive Assistants in the preparation and review of presentations.
- **Maintaining Office Organization -** Assist with general office organization, including filing and record-keeping, as directed by the Executive Assistants.
- **Supporting Team Communication -** Help with internal communication by sharing information and providing updates as instructed by the Executive Assistants.
- **Financial Task Assistance -** Support with basic financial administration tasks such as processing expense reports or invoices (with appropriate guidance from the Executive Assistants).
- **Event Support -** Assist Executive Assistants in the coordination of organizational events, as needed.
- **Maintaining Professionalism -** Present a positive and professional image of the organization.
- **Travel Support -** Assist Executive Assistants with making travel arrangements for the executive team.
- **Office Supplies -** Help with the ordering and organization of office and kitchen supplies.
- **Communication Support -**
- Assist in gathering content for the organization's external newsletter, working with the Executive Assistants.
- Support the ordering and tracking of promotional items (SWAG), in collaboration with the Executive Assistants.
- Help with the distribution of the annual report, as directed.
- Assist with basic updates to the organization's website, as instructed by the Executive Assistants.
- Provide support for public relations activities, as needed and directed.
- **Other Duties -** Perform other related duties as assigned by the Executive Assistants or Supervisor.

**Qualifications**:

- Must have a strong interest in gaining administrative and office management experience and supporting executive-level operations.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Good written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A positive and professional attitude.
- Ability to work independently and as part of a team, and to take direction well.
- Previous administrative or office experience is an asset.

**As this role is being funded by the Canada Summer Jobs program, the following are eligibility requirements**:

- You are between 15 and 30 years of age at the start of the employment
- You are a Canadian citizen or permanent resident or person to whom refugee protection has been conferre