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Administrative Assistant

2 weeks ago

Hamilton, Canada Ryan Bradleigh Chin Full time

Individual advisor who is looking to expand his business and service standards with the help of an administrative assistant. Possible room for expansion in the future.

**Job Duties include**:

- Demonstrate the company core values and foster a team environment that provides exceptional colleague and customer care.
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Maintain accurate and complete notes of client service and contract issues in Salesforce.
- Clerical duties including typing of correspondence, photocopying, filing, sending faxes, mailings to clients, head office, mail and preparation of portfolio reviews, policy proposals and illustrations.
- Maintain records to track and ensure all policies are handled in a timely manner with keen attention to correcting policy issues.
- Execute monthly/quarterly routines for proactive “Client Engagement”.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.

*
- POSITIVE ATTITUDE, hardworking, detail orientated, creative
- Experience with formatting, word processing and editing a variety of material such as reports, articles, grants and documents.
- Strong command of social media platforms
- Assist with the coordination of regularly recurring events such as timetables, conferences, workshops, & meetings.
- Excellent communication skills both oral and written.
- Excellent organizational ability.
- Excellent computer skills i.e. Microsoft Office suite

**Job Type**: Fixed term contract

**Salary**: From $35,000.00 per year

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

**Experience**:

- receptionist: 1 year (preferred)
- administrative assistant: 2 years (preferred)

Work Location: One location