Administrative Assistant

**Position Details**:
**Posting #**: 29693
**Department**:St. Joseph's Healthcare Foundation
**Employee Type**:Temporary, Full Time
**If Temporary, Number of Weeks**:14 months
**Union**:Non-Union
**Openings Remaining**:1

**Schedule**:
**Work Days**: Monday to Friday
**Time of Day**: Days
**Shift**: 7.5 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown), Hybrid - On-site/Remote

**Application Dates**:
**Opening Date**: 08/11/2024
**Closing Date**: 06/12/2024 Applications must be received online by 12:00 midnight on the Closing Date

**Position Description**:
**Job Posting**:Administrative Assistant
**Reports to**: Director of Development
**Job Status**:14-month Contract
**Posting Date**:November 8, 2024
**Closing Date**:December 6, 2024
**Location**:Hamilton, ON - 5 days on site required

**About St. Joseph’s Healthcare Foundation**:
At St. Joseph’s Healthcare Foundation, we’re dedicated to raising funds to support the highest priority needs of St. Joseph’s Healthcare Hamilton - an academic health sciences centre committed to exceptional patient care, research and the education and training of healthcare professionals.

As a Foundation team, we work closely with grateful patients, individuals, corporations and foundations, healthcare professionals and research teams at the Hospital to raise and steward funds for vital equipment needs, to help renovate patient care areas at the Hospital, and fund research studies that will inform the future of care.

St. Joseph’s Healthcare Foundation Hamilton is looking for an Administrative Assistant to join our team of dedicated, caring and mission-focused professionals who are committed to working together to empower healthcare in our

**Why Work with Us?**
- Opportunity to do meaningful work that supports hope, healing and discovery at our Hospital.
- Competitive target hiring range of $39,585 - $48,136 annually.
- Commitment to Professional Development including an annual budget for each employee.
- Newly renovated office space.

**Core Function**:
The Administrative Assistant is an integral member of the on-site Core Team that maintains a consistent presence
at the Foundation Office. This key front-line position provides administrative support services to the: Vice-President, Development; Director of Development, the Major Gift and Development Team; and the Foundation team overall, including support services for the President & CEO. The Administrative Assistant also provides support for meetings, records management and internal and external communications as required.

**Key Accountabilities**:
Reporting to the Director of Development, the Administrative Assistant’s responsibilities include:

- Provide administrative support including mailings, scheduling meetings, the preparation of background material for meetings, and assistance with follow-up
- Maintain and coordinate activities for the Development Team including scheduling team meetings, vacation schedules, office schedules, and support for special events
- Support the Major Gift and Development team’s tracking and reporting of donor activity in Raiser’s Edge,
- Assist with the administration of the Foundation Education Grants program for Hospital staff
- Coordinate all deliveries including mail and supplies, ensuring they reach appropriate staff lead
- Fulfill orders for stationery, cleaning supplies, coffee & water stations, as well as requests for building maintenance, and office machinery repairs
- Work collaboratively with other members of Core Team, including Executive Assistant for the President & CEO, and Donor Services to ensure coordination and continuity of activities on-site
- Other duties, as assigned

**Skills Required**:

- Previous work experience, including three or more years of administrative experience and a college diploma in Office Administration, or related field of study.
- Proven administrative experience and a pleasant telephone manner with a welcoming personality.
- Ability to maintain strong familiarity with all Foundation activities, plans and events.
- Ability to handle sensitive and confidential information with discretion.
- Extraordinary attention to detail and accuracy, ability to manage multiple tasks and priorities
- Ability to anticipate requests and see tasks through to completion.
- Advanced knowledge of MS Office - MS Word, MS Excel, MS PowerPoint.
- Knowledge of Raiser’s Edge and work experience in the non-profit sector are assets

Our Commitment to Equity, Diversity, and Inclusion: St. Joseph’s Healthcare Foundation is an equal opportunity employer committed to equity, diversity, and inclusion. We aim to reduce barriers and support accessibility and as such, we will accommodate any needs set out under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code.

Thank you for your interest in working with St. Joseph’s Healthcar