Administrative Assistant

2 weeks ago

Hamilton, Canada First Onsite Full time

**First Onsite** is seeking to hire a full time **Administrative Assistant** to manage the life cycle of construction job files from initiation through to receipt of payment.

Are you a get-it-done, can-do person? If so, read on

This Administrative Assistant position comes with a **competitive salary** and a typical schedule of **Monday-Friday**. We also offer an exceptional **extended health plan including medical, dental, and vision**. Our other benefits include an **employee assistance program, educational assistance, professional development, internal growth opportunities, the opportunity for national career movement**, and a **healthy work/life balance**.

**A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT**

As an Administrative Assistant, you are an organizational expert You manage multiple job files at one time from initiation through to receipt of payment. You are responsible for the quality of each file in terms of accuracy and completeness, combined with making sure that timelines are met. Following our standard operating procedures, you complete data entry, tracking, and updates.

On a daily basis, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning. You continuously review projects to make sure that both the customers' and our standards/key performance indicators are being met.

**QUALIFICATIONS**
- Intermediate computer skills in Word, Excel, Outlook, Xactimate, and XactAnalysis experience is preferred.
- Organized, self-motivated, and strong communication skills
- Basic accounting skills

Are you able to effectively prioritize and manage your time in a fast-paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record-keeping abilities? If so, you may be perfect for this office position

**ARE YOU READY TO JOIN OUR OFFICE TEAM?**

We thank all applicants, however, only those selected for an interview will be contacted.
- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._

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