Administrative Assistant

4 days ago


Dartmouth, Canada Royal Lepage Atlantic Full time

**Job Title: Administrative Assistant**

**Reports To**: Toni Leroux, REALTOR® & Nora Landry, REALTOR®- Royal LePage Atlantic **Location**: Dartmouth/Halifax, Nova Scotia **Employment Type**: Full-Time

**Position Overview**

**Key Responsibilities**

**Transaction Coordination**
- Track and maintain all real estate sales files and documentation from listing to closing.
- Ensure compliance with brokerage and industry regulations.
- Communicate with clients, agents, lawyers, and vendors as needed to facilitate transactions.

**Listing Management**
- Prepare, proof, and upload property listings to the appropriate MLS® systems and websites.
- Coordinate photography, staging, and other pre-listing requirements.
- Manage updates and revisions to listings as needed.

**Client Care**
- Conduct property searches based on client criteria and gather relevant property information
- Monitor client birthdays, milestones, etc. to stay top of mind
- Create and manage CRM including smart lists, follow ups, tagging leads, etc.

**Marketing & Media Coordination**
- Collaborate with marketing staff and third-party providers to execute social media and advertising campaigns.
- Oversee the posting and scheduling of content across multiple platforms.
- Support brand consistency through quality control and timely communication.

**Communication & Liaison**
- Maintain ongoing communication with Royal LePage Atlantic management regarding listing and transaction status.
- Act as a liaison between Toni Leroux, Nora Landry and other agents, vendors, and senior managers.
- Handle confidential information with professionalism and discretion.

**Qualifications**
- Proven experience in administrative support, ideally in real estate or a related industry.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency with real estate software (e.g., MLS®, Lone Wolf, Dotloop), Google Workspace and Microsoft Office Suite.
- Ability to work independently while supporting team objectives.
- Own a laptop and cellphone with reliable internet access

**Compensation & Schedule**
- **Salary**: $40,000
- **Hours**: Monday to Friday, 9am
- 5pm (1-hour lunch break).
- **Working Location**:Royal LePage Atlantic, 102-610 Wright Ave. With an option for a work from home as discussed.
- **Vacation**: 2 weeks paid annually to be used in a calendar year

**Performance Review**

Performance and compensation will be reviewed annually with Toni Leroux, Nora Landry Administrative Assistant.

**Job Types**: Full-time, Permanent

Pay: From $36,000.00 per year

**Benefits**:

- On-site parking
- Paid time off
- Work from home

Work Location: Hybrid remote in Dartmouth, NS



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