Administrative Assistant

1 day ago

Dartmouth, Canada Mil-Aero Electronics Atlantic Inc Full time

**Job Overview**

The Administrative Assistant at Mil-Aero plays a key role in supporting daily office operations and administrative functions across departments. This position ensures smooth coordination between teams by handling documentation, scheduling, communication, and general administrative tasks in a fast-paced manufacturing environment.

**Key Responsibilities**:
**General Administration**:

- Provide day-to-day administrative support to team
- Data entry into spreadsheets, databases, or ERP systems
- Perform document printing, scanning, copying, and filing tasks as needed
- Maintain organized filing systems (digital and physical)
- Assist in preparing and formatting documents, reports and internal communications.

**Scheduling & Coordination**:

- Track deadlines and follow up on outstanding tasks to ensure timely completion.

**Communication Support**:

- Serve as a point of contact for internal teams

**Data Entry & Document Control**:

- Perform accurate data entry into spreadsheets, company databases and systems
- Assist with document control, ensuring version control and compliance with ISO and industry standards.
- Support and maintain confidentiality of sensitive documents.

**Key Relationships**:

- General Manager
- Engineering, Production, and Quality Teams
- Supply Chain & Procurement

**Qualifications & Skills**:

- 2+ years of administrative experience, preferably in a manufacturing or technical environment.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication.
- Ability to handle confidential information with integrity.
- Detail-oriented with a proactive and customer-focused attitude.
- Familiarity with ERP systems is an asset.

*

**Key Competencies**:

- Professionalism and reliability
- Strong time management
- Effective communication
- Adaptability in a fast-paced environment
- Team-oriented mindset

**Work Environment**:

- Office-based role with frequent interaction with engineering, production, and supply chain teams.

**Note**:
This job description outlines the primary duties and responsibilities of the Administrative Assistant role at Mil-Aero. It is not an exhaustive list, and additional tasks may be assigned based on business needs.

Pay: $15.70-$16.00 per hour

Expected hours: No less than 40 per week

Application question(s):

- Are you a Canadian Citizen or Permanent Resident?

Work Location: In person

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