Current jobs related to Administrative Assistant - Dartmouth - Thales Canada Inc., Defence and Security

  • Administrative Assistant

    4 weeks ago

    Dartmouth, Canada AGAT Laboratories Full time

    **Administrative Assistant** AGAT Laboratories is a full-service laboratory with locations across Canada. We are the most diversified laboratory in Canada. Our scientists are highly-skilled and specialized in the fields of biochemistry, chemistry, microbiology, geology, engineering and other specialty services. With a broad range of staff experience and...

  • Administrative Assistant

    47 minutes ago

    Dartmouth, Canada AGAT Laboratories Full time

    **Administrative Assistant** AGAT Laboratories is a full-service laboratory with locations across Canada. We are the most diversified laboratory in Canada. Our scientists are highly-skilled and specialized in the fields of biochemistry, chemistry, microbiology, geology, engineering and other specialty services. With a broad range of staff experience and...

  • Administrative Assistant

    4 weeks ago

    Dartmouth, Canada First Onsite Full time

    First Onsite is seeking to hire a full-time Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment. Are you a get-it-done, can-do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read on! ## A DAY IN THE LIFE OF AN ADMINISTRATIVE...

  • Administrative Assistant

    31 minutes ago

    Dartmouth, Canada First Onsite Full time

    First Onsite is seeking to hire a full-time Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment. Are you a get-it-done, can-do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read on! ## A DAY IN THE LIFE OF AN ADMINISTRATIVE...

  • Administrative Assistant

    4 weeks ago

    Dartmouth, Canada Ultra Electronics Full time

    The Administrative Assistant will provide a wide range of administrative services to the business reporting to the VP/GM, while supporting the Maritime Canada Senior Leadership Team, and working in collaboration with the Administrative Services Manager and providing Receptionist coverage as required. - Front desk responsibilities & day-to-day tasks...

  • Administrative Assistant

    1 hour ago

    Dartmouth, Canada Ultra Electronics Full time

    The Administrative Assistant will provide a wide range of administrative services to the business reporting to the VP/GM, while supporting the Maritime Canada Senior Leadership Team, and working in collaboration with the Administrative Services Manager and providing Receptionist coverage as required. - Front desk responsibilities & day-to-day tasks...

  • Administrative Assistant

    3 days ago

    Dartmouth, Canada CJ Limited Full time

    The Head Office for **Charm Diamond Centres **(CJ Limited) is looking for an organized and detail-oriented individual to join our team as a full-time **Administrative** Detail Assistant **at our location in Dartmouth, NS. In business since 1972, and operating over 80 stores across the country, CJ Limited is the largest independently owned Canadian Jewellery...

  • Administrative Assistant

    4 weeks ago

    Dartmouth, Canada Ritchie's Flooring Full time

    **Job Summary**: Ritchies Flooring is a well-established flooring store specializing in providing high-quality flooring products and exceptional customer service. We are currently seeking a friendly, organized, and detail oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in providing administrative support to...

  • Administrative Assistant

    4 weeks ago

    Dartmouth, Canada Ritchie's Flooring Full time

    **Job Summary**: Ritchies Flooring is a well-established flooring store specializing in providing high-quality flooring products and exceptional customer service. We are currently seeking a friendly, organized, and detail oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in providing administrative support to...

  • Administrative Assistant

    4 weeks ago

    Dartmouth, Canada Southland Transportation Full time

    **Administrative Assistant** SOUTHLAND Transportation is currently seeking an Administrative Assistant to join our team. This is an exciting opportunity to be a part of a growing company that offers competitive wages, professional growth and work-life balance. This is a full-time position to be filled immediately. **Duties and Responsibilities**: -...

  • Administrative Assistant

    23 hours ago

    Dartmouth, Canada Southland Transportation Full time

    **Administrative Assistant** SOUTHLAND Transportation is currently seeking an Administrative Assistant to join our team. This is an exciting opportunity to be a part of a growing company that offers competitive wages, professional growth and work-life balance. This is a full-time position to be filled immediately. **Duties and Responsibilities**: -...

  • Administrative Assistant

    7 days ago

    Dartmouth, Canada CJ Limited Full time

    The Head Office for **Charm Diamond Centres **(CJ Limited) is looking to add an **Administrative** Assistant **to our team at our location in Dartmouth, NS. In business since 1972, CJ Limited is the largest independently owned Canadian Jewellery Company and a Platinum Member of Canada’s Best Managed Companies, operating over 80 stores from coast to...

  • Administrative Assistant

    3 days ago

    Dartmouth, Canada IMV Inc Full time

    The Administrative Assistant will support the legal and contracts department in management of contracts including, but not limited to, contract database maintenance, facilitating review and signature of contracts, point of contact for company records and other administrative tasks as required.

  • Administrative Assistant

    23 minutes ago

    Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...

  • Administrative Assistant

    1 week ago

    Dartmouth, Canada Healthy Minds Cooperative Full time

    **Administrative Coordinator** - Location: Dartmouth, Nova Scotia _ - 30 hours per week, 6-month term, possibility of extension pending funding _ **Healthy Minds Cooperative (HMC)** We are a community-based, mental health charity offering free services to the public, no referral required. All our staff have first-hand, lived experience in mental health...

  • Administrative Assistant

    5 days ago

    Dartmouth, Canada Medavie Blue Cross Full time

    For over 75 years, Medavie Blue Cross has been a leading health and wellness partner for individuals, employers and governments across Canada. As a not-for-profit organization, we proudly invest in communities to help address some of Canada’s most pressing health care challenges. We are one of Canada's Most Admired Corporate Cultures, one of Canada’s Top...

  • Administrative Assistant

    4 weeks ago

    Dartmouth, Canada HFX Steel Framing Solutions Full time

    **Administrative Assistant** **About us** HFX Steel Framing Solutions is locally owned and operated light gauge steel manufacturer based in Dartmouth, Nova Scotia. We manufacture and assemble light gauge steel (LGS) structures in our facility (prefab) for residential and commercial buildings in the province. We offer a comprehensive service where we are...

  • Administrative Assistant

    1 hour ago

    Dartmouth, Canada HFX Steel Framing Solutions Full time

    **Administrative Assistant** **About us** HFX Steel Framing Solutions is locally owned and operated light gauge steel manufacturer based in Dartmouth, Nova Scotia. We manufacture and assemble light gauge steel (LGS) structures in our facility (prefab) for residential and commercial buildings in the province. We offer a comprehensive service where we are...

  • Administrative Assistant

    4 weeks ago

    Dartmouth, Canada Harbourside Engineering Group Full time

    The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants, Harbourside Geotechnical Consultants and Harbourside Project Management, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s,...

  • Administrative Assistant

    2 weeks ago

    Dartmouth, Canada Ultra Electronics Full time

    Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised...

Administrative Assistant

2 weeks ago

Dartmouth, Canada Thales Canada Inc., Defence and Security Full time

Location: Halifax, Canada
In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

**Administrative Assistant**

**Position Summary**

The Administrative Assistant will be responsible for providing a wide range of administrative services to assist Program Manager(s) and project team in day-to-day running of programs. The Administrative Assistant shall ensure that all project deliverables are prepared, formatted, internally reviewed, and delivered to the customer in an effective and timely manner with highest quality.

**Essential Functions / Key Areas of Responsibility**
- Prepare and format reports and contract deliverables using in-house templates as well as customer provided templates;
- Coordinate and track project deliverables and outstanding actions to ensure timely delivery;
- Set-up internal document reviews in Microsoft Team Foundation Server (TFS) and closely track for completion;
- Monitor workflow process to ensure the document is reviewed, approved in a timely fashion and escalate Work Items (WI) of concern to the PM;
- Follow company policies and processes and maintain all aspects of electronic filing systems including logging, retention, and disposal;
- Work with both internal and external tools such as TFS, SFTP, SharePoint, IPESA to manage activities and workflow issues (monthly reports, deliverables, etc.);
- Manage all aspects of incoming and outgoing correspondence in the project mailbox and respond to project team members’ inquiries;
- Manage competing priorities while supporting several projects;
- Create SAP purchase requisitions as required;
- Work closely with cross functional teams such as Finance, Contracts & Legal, Procurement, and Quality on project requirements;
- Assist with on-boarding new team members to the project, processing PIN numbers in a timely manner;
- Assist in the preparation of letters, quotes, and proposals and provide formatting support on large bids as assigned;
- Support with any off-site event/meeting/training/team building by booking the venue, PR creation, facilitating payment and on-site administrative support;
- Perform other duties as assigned by the Project Managers and Administration Manager;
- Provide backup to other Administrative staff as required and cross-train as required;
- Provide backup reception support when required during team member’s absence due to vacation, sick leave or other circumstances;
- Prepare for all aspects of in-house meetings, including coordination, record of discussion and action items tracking;
- Order catering, track details and assist with the setup/clean-up.

**Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language**
- Minimum 5 years of experience in a similar role
- Diploma in Office Administration or equivalent
- Strong organizational skills and ability to balance multiple priorities
- Advanced proficiency with Microsoft Word and knowledge of Excel and PowerPoint
- Attention to detail
- An interest in working in a fast-paced, demanding environment with a steep learning curve
- Ability to work independently
- Strong communication and interpersonal skills
- All applicants must be able to obtain a Canadian NATO Secret security clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR Program

**Physical Demands**:
Office Work

**Regulatory Compliance Requirements**:

- Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
- Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program
- Required to obtain and maintain a Security Clearance at the NATO Secret Level

**Type of Role**:
Hybrid (Home/Office) - flexibility to work from home; but expected to be in office as required to support the business.

**Schedule**:
40 hours per week

**_ Physical Environment:_**

Office environment

**_ Travel: _**

Minimal travel within Canada