Executive Assistant

**Company**: Nurse Next Door Mississauga **Location**: Mississauga, Ontario 89 Queensway W, Mississauga, ON, Canada **Are you an exceptionally organized and proactive Executive Assistant with a passion for healthcare? Do you have a proven track record utilizing QuickBooks for financial management and Alayacare for seamless operations? If so, we want to hear from you** Nurse Next Door Mississauga, a leading home healthcare provider dedicated to delivering Happier Aging® experiences, is seeking a highly skilled and dedicated **Executive Assistant** to join our growing team. This is a pivotal role that will **begin part-time**, with the strong potential for a **full-time transition** as our needs evolve. You'll provide comprehensive support to our leadership, ensuring the smooth and efficient operation of our Mississauga office. **What You'll Do**: - Provide high-level administrative support to our leadership team, managing calendars, scheduling, and correspondence. - Manage financial operations using **QuickBooks**, including accounts payable/receivable, payroll assistance, and financial reporting. - Utilize **Alayacare** to support client and care management, scheduling, and reporting. - Maintain organized records and assist with various office administration tasks. - Act as a key point of contact, ensuring excellent communication with all stakeholders. - Contribute to a positive and compassionate environment that supports our mission of Happier Aging®. **What You Bring**: - **3-5+ years of Executive Assistant experience**, ideally within a healthcare setting. - **Mandatory proficiency in QuickBooks** for all aspects of financial administration. - **Required experience with Alayacare** for client and care management. - Exceptional organizational skills and a keen eye for detail. - Strong written and verbal communication abilities. - A proactive and resourceful approach to problem-solving. - Proficiency in Microsoft Office Suite. - A genuine passion for making a difference in the lives of seniors. **Why Nurse Next Door Mississauga?** At Nurse Next Door, we believe in a culture of "Happier Aging" for both our clients and our team. You'll be part of a supportive, dynamic environment where your contributions are valued. We offer competitive compensation and the exciting opportunity to **start part-time and grow into a full-time role** with us. Join a company that truly cares **Ready to Make a Difference?** **To Apply**: Please submit your resume and a cover letter outlining your relevant experience, particularly your background in healthcare, QuickBooks proficiency, and Alayacare expertise. In your cover letter, please also indicate your availability for part-time hours and your interest in a full-time opportunity. We thank all applicants for their interest; however, only those selected for an interview will be contacted.**About Nurse Next Door**: Nurse Next Door is a rapidly growing home healthcare company committed to delivering Happier Aging® experiences to our clients. We provide a wide range of services, including companionship, personal care, nursing care, and more, all with a focus on compassion and exceptional customer service. Our Mississauga franchise is dedicated to making a positive impact on the lives of seniors in our community. **Key Responsibilities**: - **Executive Support**: - Manage complex calendars, schedule appointments, and coordinate meetings (internal and external). - Prepare and edit correspondence, reports, presentations, and other documents. - Arrange travel itineraries and accommodations as needed. - Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately. - Maintain strict confidentiality of sensitive information. - Anticipate needs and proactively bring matters to the executive's attention, offering solutions. - **Financial Administration (QuickBooks)**: - Process accounts payable and receivable, ensuring accurate and timely entries. - Assist with payroll processing and reconciliation. - Generate financial reports and assist with budget tracking. - Reconcile bank accounts and credit card statements. - Prepare invoices and manage client billing. - **Client & Care Management Support (Alayacare)**: - Support the creation and maintenance of client profiles and service plans within Alayacare. - Assist with scheduling and dispatching caregivers, ensuring accurate records. - Generate reports from Alayacare related to client care, scheduling, and caregiver performance. - Support the onboarding of new clients and caregivers within the system. - **Office Administration**: - Manage office supplies inventory and place orders as needed. - Maintain organized filing systems (physical and digital). - Oversee general office organization and ensure a professional environment. - Assist with special projects and initiatives as assigned. - Support HR functions such as maintaining employee records and assisting with o