Executive Assistant

As Framatome Canada continues to expand its role in supporting Ontario's nuclear refurbishment programs, advancing new-build readiness, and strengthening Canada's nuclear supply chain, the pace, complexity, and visibility of the business continue to grow. The Chief Operating Officer plays a central role in integrating operations, strategy, and stakeholder engagement across the organization and with key partners, customers, and industry leaders.

This Executive Assistant role is critical to enabling that leadership effectiveness. By acting as an operational extension of the Chief of Operations Office, the Executive Assistant helps ensure that priorities are clearly tracked, decisions are followed through, and the COO's time and focus are directed toward the highest-value activities. In doing so, the role directly supports Framatome Canada's ability to execute complex programs safely, efficiently, and collaboratively contributing to the long-term success of Canada's nuclear industry and its role in delivering reliable, low-carbon energy for the country.

• Draft and/or compose correspondence for executive and/or own signature.      
• Schedule appointments, meetings, and maintain appointment calendar(s).
• Make domestic and international travel arrangements.
• Assist executive with optimum usage of time and opportunities as they occur.  
• Perform desktop publishing for slide presentations, publications, and Board of Directors reports.  
• Handle domestic and international telephone calls not requiring executive action.  
• Arrange for entertainment of visitors and plan programs for executive meetings.    
• Maintain confidentiality of personnel records, and proprietary company files.  
• Screen all incoming correspondence and determine if executive action is needed.
• Perform other functions such as organizing and filing confidential files and records systems of the executive staff, preparation of recurring internal reports, maintaining customer database, etc.  
• Review outgoing correspondence for accuracy, format consistency, signatures, conformance with executive procedures and preferences.    
• Keep executive alerted to publications, news items, regulatory changes, and professional correspondence of significance to the business.   
• Assist and/or prepare and distribute executive's monthly activity reports.  
• Lead representative for organization's administrative staff.   
• Requisition supplies, printing services, equipment maintenance, etc., assist Facilities Services with office furniture and fabric selections for the respective executive's work area. 

• High School diploma or equivalent education.
• Minimum of 7 years of related experience.
• Ability to manage multiple tasks, schedules and files efficiently.  
• Excellent communication skills with ability to work effectively with all levels of staff, management and customers as required.
• Ability to prioritize tasks and manage time effectively to meet deadlines. 
• Ability to handle unexpected issues and find effective solutions quickly.
• Demonstrated experience providing executive-level administrative support to a senior leader (COO, CEO, or equivalent), including calendar management, travel coordination, expense management, and meeting preparation in a fast-paced, complex organization.
• Exceptional organizational and time-management skills, with the ability to manage competing priorities, protect executive focus, and adapt quickly to changing business needs.
• Strong judgment and discretion, with a proven ability to handle confidential, sensitive, and business-critical information with professionalism and integrity.
• High level of proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and LinkedIn, with the ability to independently produce executive-ready materials.
• Experience using modern productivity, automation, and digital tools, including AI-enabled solutions where appropriate, to streamline administrative workflows and improve efficiency.
• Strong business awareness, with the ability to understand organizational context, anticipate needs, and think ahead in support of executive decision-making.
• Professional presence and interpersonal skills, with the confidence to interact effectively with executives, Board members, customers, partners, and external stakeholders.
• Experience working in a regulated, technical, or industrial environment (such as energy, nuclear, engineering, infrastructure, or manufacturing) considered an asset.
• Ability to support domestic and international travel, scheduling, and coordination across time zones.

• Health & Wellness: Multiple medical plan options, dental & vision coverage, life insurance, long- and short-term disability, and optional supplemental plans (critical illness, accident, hospital indemnity, dependent life).
• Retirement: 401(k) with employer match.
• Paid Time Off: Up to 3 weeks of vacation, 8 sick days, and 13 paid holidays annually.
• Extra Perks: Lifestyle spending account, employer paid mental health support, education reimbursement, professional development opportunities, adoption assistance, parental leave, and employee assistance programs.

Framatome has been shaping the future of nuclear energy in the U.S. for more than 60 years. Framatome Inc. is headquartered in Lynchburg, Virginia, with more than 2,400+ employees across North America supporting nearly every nuclear plant in the nation.

From our facilities in Virginia, Washington, North Carolina, Pennsylvania, Massachusetts and beyond, we deliver outage services, advanced nuclear fuel technologies, and next-gen reactor innovations that keep the lights on.

At Framatome, you will join a global team committed to creating reliable, carbon-free energy. Here, you can:

• Solve complex nuclear challenges that directly impact the climate.
• Build your career through technical fellowships, leadership roles, and global opportunities.
• Do your best work in a culture that values safety, innovation, and well-being.

Framatome is an Equal Opportunity / Affirmative Action Employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Offers are contingent on background check and drug screen (where applicable). Positions may involve access to information subject to U.S. export control regulations; applicants must meet eligibility requirements (see DOE 810 Appendix A).