Executive Assistant
1 week ago
**Description**
***
***
**Executive Assistant ensures overall coordination and delivery of administrative support to the President and CEO and Chief Operations Officer. This includes overseeing critical administrative corporate deliverables required by the CEO and COO, ensuring the provision of prompt, accurate, and coordinated services. The Executive Assistant will be required to regularly interact with all areas of the Kia business units and the Senior Leadership Team and provide ongoing assistance, as required.
- **Responsibilities**
***
**- Provides administrative support for the Executive Office including but not limited to; responding to correspondence, developing presentations and reports, managing information routed through the office, tracking of correspondence, and proof-reading material prepared by others for accuracy in content and grammar.
- Ensures confidentiality of sensitive materials and information that comes through the Executive Office are managed effectively, anticipating, and resolving issues, proposing solutions, and alerting the Executives of urgent or sensitive matters and issues as appropriate.
- Manages the calendar and schedule of the CEO and COO including booking appointments, determining appointment/meeting request priorities, rescheduling meetings as required, ensuring the Executives are kept apprised of all scheduled appointments, and preparing meeting files and relevant materials for meetings/presentations.
- Attends meetings to take and prepare minutes when required.
- Reviews incoming correspondence and ensures significant items are brought to the attention of the CEO and COO. Forwards material to appropriate area for action if necessary.
- Acts as the Executive liaison to the CEO which requires fluent knowledge of both English and Korean, both written and oral communication
- Other accountabilities as required.
**Skills / Knowledge / Experience / Education Required**
***
**- College diploma in Office Administration or Executive Administrative Assistant, or equivalent work experience.
- 2 - 4 years experience in providing senior level administrative services and support within a highly demanding work environment with expertise in prioritizing and managing competing priorities and deadlines.
- Knowledge of office protocols and administrative practices.
- Fluent oral and written communication in both English and Korean
- Demonstrated ability to handle confidential information with professionalism and discretion.
- High proficiency in MS Office Suite
- Problem solving skills to manage conflicts with meeting scheduling and ensure optimum use of the Executive Office’s time.
- High-level interpersonal and customer service skills to interact with staff at all levels of the organization as well as external stakeholders.
- Proven ability to multitask and manage priorities accordingly.
***
**Opens in a new tab**
Kia Canada Inc. is an equal opportunity employer who provides an inclusive and accessible environment for everyone. As such, we will accommodate disabilities during the selection process and we will work with you to meet your needs.
-
Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting preparations....
-
Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
-
Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
-
Executive Assistant
1 week ago
Mississauga, Canada Thermo King Eastern Canada Full timeWe are a fast-growing company looking to add an additional, and exceptional, Executive Assistant to join our winning team. The Executive Assistant is responsible for a wide variety of administrative duties in support of the Vice President and General Manager and other senior management members. **BENEFITS OF BEING ON OUR WINNING TEAM**: - Paid Vacation -...
-
Executive Assistant
2 weeks ago
Mississauga, Canada KIA CANADA INC Full time**Executive Assistant** Executive Assistant ensures overall coordination and delivery of administrative support to the President and CEO and Chief Operations Officer. This includes overseeing critical administrative corporate deliverables required by the CEO and COO, ensuring the provision of prompt, accurate, and coordinated services. The Executive...
-
Executive Assistant
2 days ago
Mississauga, Canada Element Fleet Management Full timeGet started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. - What We...
-
Executive Assistant
14 hours ago
Mississauga, Ontario, Canada Prudential plc Full timePrudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our...
-
Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
-
Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
-
Executive Assistant
1 week ago
mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
