Administrative Assistant

2 weeks ago

Oakville, Canada K Paul Architect Inc Full time

**Job description**

**Who We Are**

We are a well-established architectural firm of 25+ years with offices in Ontario, Alberta, British Columbia, and Florida primarily working in the hospitality, retail, commercial and entertainment sectors. Some of our clients include, Tim Hortons, Lululemon, TJX, McDonalds, LEGO, and Disney

**The Position**

**Some of the Things You’ll Work On**
- **General Administrative Support**: provide administrative support to ensure efficient office operations, including scheduling appointments, and handling correspondence.
- **Document Management**: Organize and maintain physical and digital files, ensuring accuracy and accessibility.
- **Meeting Coordination**:Schedule and coordinate meetings, both internal and external, and assist in preparing meeting materials.
- **Client Communication**: Act as a point of contact for clients, vendors, and other stakeholders, providing excellent customer service and addressing inquiries.
- **Travel Arrangements**: Assist in making travel arrangements and accommodations for leadership team.
- **Data Entry**: Accurately enter and update data in our systems, databases, and spreadsheets.

**You’ll Need to Have**
- Proven experience as an Administrative Assistant or in a similar role.
- Proficient in MSOffice.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.

**What We Offer**

K Paul Architect Inc will give you the flexibility you need to do your best work with hybrid work options.

You will help us foster a culture of equity, diversity, and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds, and expertise to create transformational outcomes for our clients.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

As an Equal Opportunity Employer, we believe in each person’s potential, and we will help you reach yours.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Ability to Commute:

- Oakville, ON L6J 7Y8 (required)

Work Location: Hybrid remote in Oakville, ON L6J 7Y8

  • Administrative Assistant

    1 week ago

    Oakville, Canada Dr Vineet Bhandari Prof Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking for...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada PULLMAN Full time

    PULLMAN integrates technology-driven, engineered solutions into its industry-leading contracting services. PULLMAN’s capabilities include specialty design-build services for new and existing structures, as well as a wide range of specialty repair and maintenance services. With offices located throughout the United States, and as a signatory to local,...

  • Administrative Assistant

    9 hours ago

    Oakville, Canada Mega Reno Inc Full time

    **Job Title**: Administrative Assistant **Company**: Mega Reno **Location**: Oakville, Ontario **Employment Type**: Full-Time **About Mega Reno**: Mega Reno is a dynamic renovation company specializing in commercial projects, delivering high-quality renovations across various industries. We are known for our efficient project execution, attention to detail,...

  • Administrative Assistant

    1 week ago

    Oakville, Canada Inside Health Clinic Full time

    Looking for an enthusiastic, well-organized administrative assistant for our Naturopathic Clinic located in Oakville. The individual will work reception alongside naturopathic doctors, chiropractors and nurses. **ROLE**: giving clinic tours, answering phones, scheduling patients, invoicing, set up sauna treatments, pemf therapy set up Monday-Friday, must be...

  • Administrative Assistant

    7 days ago

    Oakville, Canada ServiceMaster Restore of Oakville Full time

    **Benefits**: - Competitive salary - Dental insurance - Paid time off Reporting to the General Manager, the Administrative Assistant is responsible to support the General/Operations Manager with daily administrative procedures and processes to facilitate the efficient operation of the organization. **Administrative Assistant/Project Coordinator** We are...

  • Administrative Assistant

    10 hours ago

    Oakville, Canada The State Group Full time

    **CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP.** The State Group’s family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 5,000+ professionals in North America have provided comprehensive multi-trade industrial...

  • Administrative Assistant

    1 week ago

    Oakville, Canada ROYAL LEPAGE REAL ESTATE SERVICES LTD Full time

    **About Us**: We are a dynamic real estate team committed to providing exceptional service to our clients and community. Our team is growing, and we’re seeking a dedicated and detail-oriented Real Estate Administrative Assistant to support our team lead and members in their daily activities. If you have a passion for real estate, excellent organizational...

  • Administrative Assistant

    1 week ago

    Oakville, Canada MNS & Associates Full time

    We are on the lookout for a full-time **Administrative Assistant **to provide administrative support to our team and enhance office effectiveness. This is an in-person position, Monday to Friday. **MNS & Associates** and its affiliates provide a broad range of accounting, taxation and assurance services. Our business services also include developing...

  • Administrative Assistant

    6 days ago

    Oakville, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. Here's how an Administrative Assistant for our Toronto...

  • Administrative Assistant

    4 days ago

    Oakville, Ontario, Canada Naryant Full time

    Job Title: Administrative AssistantCompany: NaryantLocation: Oakville, ONType: Full-time; Hybrid, 3-4 days in officeCompensation: TBDAbout NaryantNaryant is a full scope data and software services company that develops award-winning technology solutions for a wide range of industries including healthcare and fleet management.As a digital transformation...