Administrative Assistant

4 days ago

Oakville, Canada ROYAL LEPAGE REAL ESTATE SERVICES LTD Full time

**About Us**:
We are a dynamic real estate team committed to providing exceptional service to our clients and community. Our team is growing, and we’re seeking a dedicated and detail-oriented Real Estate Administrative Assistant to support our team lead and members in their daily activities. If you have a passion for real estate, excellent organizational skills, and a proactive attitude, we’d love to hear from you

**Job Summary**:
As a Real Estate Administrative Assistant, you will play a crucial role in our team’s success. You will provide comprehensive administrative support to our team lead and agents, ensuring smooth daily operations and exceptional client experiences. This position involves handling various tasks such as scheduling, coordinating communications, managing listings, and assisting with marketing efforts.

**Key Responsibilities**:

- Provide administrative support to the team lead and agents, including managing schedules, organizing meetings, and coordinating travel arrangements as needed.
- Assist with preparing and managing real estate documents, such as listings, contracts, and client presentations.
- Maintain and update client databases, ensuring accuracy and completeness.
- Handle communications with clients, vendors, and other parties, ensuring timely responses and follow-ups.
- Assist with listing coordination, including scheduling photoshoots, updating MLS listings, and preparing property marketing materials.
- Manage office supplies, equipment, and general office organization.
- Conduct research on properties, market trends, and other relevant topics as needed.
- Provide support during open houses and other client events.

**Qualifications**:

- Proven experience as an administrative assistant, preferably in a real estate setting.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with real estate software (e.g., MLS systems).
- Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
- Friendly and professional demeanor with strong interpersonal skills.
- Ability to work independently as well as part of a team.

**Preferred Qualifications**:

- Experience with real estate marketing tools and platforms, such as CRM systems and social media management tools.
- Familiarity with real estate transaction processes and documentation.
- Knowledge of local real estate markets is a plus.

**Benefits**:

- Competitive salary and opportunities for growth.
- Supportive team environment with ongoing training and development.
- Opportunities to attend real estate events and networking opportunities.
- Flexible working hours and the potential for remote work arrangements.

If you are a motivated and detail-oriented individual with a passion for real estate, we encourage you to apply. Join our team and contribute to a positive and professional environment where your efforts make a difference

Pay: $18.42-$25.00 per hour

Expected hours: 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Extended health care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (required)
- Microsoft Office: 1 year (required)
- Organizational skills: 1 year (required)
- Microsoft Word: 1 year (required)

Work Location: In person

Expected start date: 2024-10-07

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