Administrative Assistant

1 week ago

Oakville, Canada ROYAL LEPAGE REAL ESTATE SERVICES LTD Full time

**About Us**:
We are a dynamic real estate team committed to providing exceptional service to our clients and community. Our team is growing, and we’re seeking a dedicated and detail-oriented Real Estate Administrative Assistant to support our team lead and members in their daily activities. If you have a passion for real estate, excellent organizational skills, and a proactive attitude, we’d love to hear from you

**Job Summary**:
As a Real Estate Administrative Assistant, you will play a crucial role in our team’s success. You will provide comprehensive administrative support to our team lead and agents, ensuring smooth daily operations and exceptional client experiences. This position involves handling various tasks such as scheduling, coordinating communications, managing listings, and assisting with marketing efforts.

**Key Responsibilities**:

- Provide administrative support to the team lead and agents, including managing schedules, organizing meetings, and coordinating travel arrangements as needed.
- Assist with preparing and managing real estate documents, such as listings, contracts, and client presentations.
- Maintain and update client databases, ensuring accuracy and completeness.
- Handle communications with clients, vendors, and other parties, ensuring timely responses and follow-ups.
- Assist with listing coordination, including scheduling photoshoots, updating MLS listings, and preparing property marketing materials.
- Manage office supplies, equipment, and general office organization.
- Conduct research on properties, market trends, and other relevant topics as needed.
- Provide support during open houses and other client events.

**Qualifications**:

- Proven experience as an administrative assistant, preferably in a real estate setting.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with real estate software (e.g., MLS systems).
- Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
- Friendly and professional demeanor with strong interpersonal skills.
- Ability to work independently as well as part of a team.

**Preferred Qualifications**:

- Experience with real estate marketing tools and platforms, such as CRM systems and social media management tools.
- Familiarity with real estate transaction processes and documentation.
- Knowledge of local real estate markets is a plus.

**Benefits**:

- Competitive salary and opportunities for growth.
- Supportive team environment with ongoing training and development.
- Opportunities to attend real estate events and networking opportunities.
- Flexible working hours and the potential for remote work arrangements.

If you are a motivated and detail-oriented individual with a passion for real estate, we encourage you to apply. Join our team and contribute to a positive and professional environment where your efforts make a difference

Pay: $18.42-$25.00 per hour

Expected hours: 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Extended health care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (required)
- Microsoft Office: 1 year (required)
- Organizational skills: 1 year (required)
- Microsoft Word: 1 year (required)

Work Location: In person

Expected start date: 2024-10-07

  • Administrative Assistant

    1 week ago

    Oakville, Canada Dr Vineet Bhandari Prof Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking for...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada Rubaroc LLC Full time

    **Company Overview** **Summary** We are seeking an Administrative Assistant to join our team in Oakville. In this pivotal role, you will support our operations by managing administrative tasks that contribute to our mission of delivering exceptional surfacing solutions. Your organizational skills will be key in maintaining an efficient...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada ServiceMaster of Oakville Full time

    Job description We are a growing organization looking for an Administrative Assistant to join our team. Who We Are We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada Berkshire Hathaway HomeServices West Realty - Oakville Branch Full time

    Berkshire Hathaway HomeServices West Realty - Oakville Branch (BHHS Oakville), is looking to add a strong administrative assistant to our growing office. At BHHS Oakville we embrace people that are eager to learn, are passionate about real estate, and thrive in a team environment. Our Administrative Assistant role will expand and develop as our office...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada ServiceMaster of Oakville Full time

    Job description We are a growing organization looking for an Administrative Assistant to join our team. Who We Are We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other...

  • Administrative Assistant

    7 days ago

    Oakville, Canada ServiceMaster Restore of Oakville Full time

    **Benefits**: - Competitive salary - Dental insurance - Paid time off Reporting to the General Manager, the Administrative Assistant is responsible to support the General/Operations Manager with daily administrative procedures and processes to facilitate the efficient operation of the organization. **Administrative Assistant/Project Coordinator** We are...

  • Administrative Assistant

    1 week ago

    Oakville, Canada MNS & Associates Full time

    We are on the lookout for a full-time **Administrative Assistant **to provide administrative support to our team and enhance office effectiveness. This is an in-person position, Monday to Friday. **MNS & Associates** and its affiliates provide a broad range of accounting, taxation and assurance services. Our business services also include developing...

  • Administrative Assistant

    1 week ago

    Oakville, Ontario, Canada Headsource International Full time $45,000 - $65,000 per year

    Administrative AssistantLocation: [Oakville, Ontario]Employment Type: Full-TimeAbout;Our client is a growing construction company known for delivering quality projects and exceptional service. They are seeking a proactive and adaptable Administrative Assistant to join their team. In this role, you will report to the General Manager supporting their...

  • Administrative Assistant

    1 day ago

    Oakville, Canada Infinity Wealth Solutions Inc. Full time

    **Job Description** We are currently recruiting for a Administrative Assistant to join our Insurance Team. As the Administrative Assistant your day to day responsibilities may include, but not be limited to: **Key Responsibilities**: - Type and proofread correspondence, forms and other documents - Schedule and confirm appointments - Undertake the tasks of...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada Nexus Pass Online Inc. - Canada Full time

    **Key Responsibilities**: - Perform a variety of administrative and clerical activities to support the team - Monitor the flow of information coming into the office and assist with maintaining smooth operations - Update workflows and database reports regularly - Maintain both electronic and paper filing systems - Create, update and maintain Google Sheets...