Administrative Assistant

2 weeks ago

Oakville, Canada The State Group Full time

**CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP.**

The State Group’s family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 5,000+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. **The State Group is seeking an Administrative Assistant to support the Operations team in Oakville, Ontario.**

**BENEFITS OF WORKING WITH US**
- This position is an integral part of our success and provides opportunities for career advancement.
- 100% paid comprehensive health and wellness plans for you and your family.
- Paid time off, including vacation, sick days, and holidays.
- Pension and RRSP Plans with a company match and immediate vesting.
- Competitive compensation, annual pay increases, and bonuses.
- State embraces and encourages workplace diversity.

**WHAT YOU WILL DO**
- Manage timekeeping tasks, including tracking employee hours, resolving discrepancies, and ensuring payroll accuracy.
- Answer phones, direct calls, greet customers and guests, assist with meeting arrangements, and provide client support when necessary.
- Maintain electronic and paper records in compliance with company policy, data security standards, and regulatory requirements.
- Sort and distribute mail and order office supplies as needed.
- Provide support to Estimators in document management and other administrative tasks.
- Assist Project Managers with managing change orders, schedules, and general contract administration.
- Perform additional administrative tasks as assigned.

**WHAT YOU NEED TO JOIN OUR TEAM**
- 2-4 years of relevant experience required.
- **Previous experience in the construction industry is preferred.**:

- Ability to maintain professionalism, confidentiality, and discretion.
- Strong math and computer skills with proficiency in productivity software, including Adobe and Microsoft Office Suite (Outlook, Word, Excel).
- Exceptional organizational and multitasking abilities to effectively prioritize tasks and meet deadlines.
- Meticulous attention to detail and accuracy.
- Strong problem-solving skills with the ability to think proactively and work independently.
- Adaptability and flexibility to thrive in a fast-paced environment.

EEO Employer - Disability/Veteran/Minority/Female/Sexual Orientation/Gender Identity.

Reasonable accommodations are available upon request for applicants with disabilities who are participating in the employment process.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6J 7Z6: reliably commute or plan to relocate before starting work (required)

Application question(s):
**Experience**:

- Administrative Assistant: 2 years (preferred)

**Language**:

- English fluently (required)

Work Location: In person

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