Administrative Assistant

2 days ago

Oakville, Ontario, Canada Naryant Full time

Job Title: Administrative Assistant

Company: Naryant

Location: Oakville, ON

Type: Full-time; Hybrid, 3-4 days in office

Compensation: TBD

About Naryant

Naryant is a full scope data and software services company that develops award-winning technology solutions for a wide range of industries including healthcare and fleet management.

As a digital transformation partner, we guide leading organizations to reimagine, build, and evolve their strategic operations using data. Our design approach and focus on creating and integrating multi-platform software, web, mobile, machine learning and IoT solutions allows our clients to accelerate cross-enterprise decision-making, delivering solutions that define the future of technology enablement.

Our Purpose Statement

Data for a safer, healthier, and more sustainable community.

Role Overview:

We are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of Naryant. The successful candidate will play a key role in ensuring seamless office administration, effective communication, and efficient coordination across teams. This role requires a detail-oriented professional who can balance multiple priorities, maintain discretion, and support both internal and client-facing initiatives.

Key Responsibilities:

  • Provide general administrative support, including scheduling, calendar management, travel coordination, and meeting preparation.
  • Draft, review, and manage correspondence, reports, and presentations.
  • Support invoicing, expense tracking, and basic financial administration.
  • Maintain digital filing systems, records, and document management in compliance with company policies.
  • Assist with onboarding processes for new employees, including coordination of equipment, accounts, and orientation.
  • Coordinate internal and external meetings, prepare agendas, and capture meeting minutes.
  • Support project teams with administrative tasks, including data entry, research, and document formatting.
  • Serve as a point of contact for office operations, vendor coordination, and IT-related requests.
  • Uphold confidentiality and ensure compliance with data privacy and security standards.

Qualifications:

  • Post-secondary education in business administration, office management, or related field preferred.
  • Minimum 2–3 years of administrative experience; prior experience in a professional services or technology/analytics environment is an asset.
  • Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), collaboration platforms (Teams, SharePoint), and project management tools.
  • Strong organizational skills with the ability to manage competing priorities and deadlines.
  • Excellent verbal and written communication skills.
  • Discretion and professionalism in handling sensitive information.
  • Strong problem-solving skills and the ability to work both independently and collaboratively.

Why Naryant?

  • Collaborative and innovative work environment with a focus on empowering clients through technology.
  • Competitive compensation package.
  • Work on the cutting edge of data analytics and driven solutions and optimization for industries such as fleet management and healthcare.

  • Administrative Assistant

    10 hours ago

    Oakville, Ontario, Canada BioScript Solutions Full time

    At BioScript Solutions, we're committed to simplifying access to specialty care for people with chronic health conditions and rare diseases. From our home base in Atlantic Canada, we've grown into a national network of 13 pharmacies, 100+ Coverdale Clinics, and comprehensive patient support programs (NavieGo) that serve thousands of people across the...

  • Administrative Assistant

    1 week ago

    Oakville, Ontario, Canada Advanced Industrial Components Inc. Full time $52,000 - $65,000 per year

    COMPANYAIC is a leading supplier of heat exchangers and custom designed heating and cooling equipment. The sales and distribution headquarters are located in Oakville, Ontario.POSITION SUMMARYA position is currently open for an Administrative Assistant / Sales Support to join the AIC team.In this highly diverse role, we are looking for a versatile and...

  • Administrative Assistant Recruiting

    6 days ago

    Oakville, Ontario, Canada Halton Police Service Full time US$58,291 - US$83,860 per year

    The Team you are Joining – Who We Are:The Halton Regional Police Service contributes to the safety and well-being of more than 620,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a leader...

  • Receptionist/Administrative Assistant

    1 week ago

    Oakville, Ontario, Canada Btrust Supermarket Full time

    Btrust head office in Oakville is hiring Receptionist/Administrative Assistant. Must be bilingual in both English and ChineseJob Responsibility:-Manage timely data collection to update operations metrics to achieve optimum efficiency-Plan, coordinate and manage all administrative procedures and systems-Develop, implement, enforce, and evaluate operational...

  • Assistant Contract Administrator

    1 week ago

    Oakville, Ontario, Canada Parsons Corporation Full time US$80,000 - US$150,000 per year

    In a world of possibilities, pursue one with endless opportunities. Imagine NextAt Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential....

  • Assistant Contract Administrator

    1 week ago

    Oakville, Ontario, Canada Parsons Corporation Full time US$60,000 - US$120,000 per year

    In a world of possibilities, pursue one with endless opportunities. Imagine NextAt Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential....

  • Dental Administrative Assistant

    11 hours ago

    Oakville, Ontario, Canada Beehive Dental Full time

    Fast growing dental office in Oakville wants to add a new team member We pride ourselves on providing exceptional dental care in a friendly, fast-paced environment. The team will be dedicated to delivering top-notch service and maintaining a welcoming atmosphere for all our patients. The Dr. cares and wants to grow a cohesive team.Ideally, we are looking for...

  • Clinic Administrator

    6 days ago

    Oakville, Ontario, Canada Inside Health Naturopathic Clinic Full time US$44,000 - US$88,000 per year

    Are you an enthusiastic, highly organized, and team-oriented individual looking to make a meaningful impact in the natural healthcare field? Our busy Naturopathic Clinic in Oakville is seeking a full time Administrative Assistant to join our dynamic teamIn this key role, you'll be working directly with our naturopathic doctors, chiropractors, and nurses to...

  • Medical Office Administrator/

    2 days ago

    Oakville, Ontario, Canada TRAFALGAR MEDICAL CLINIC Full time

    Medical Office Administrator/ (Physician Assistant Runner)We are seeking a candidate to fill the admin assistant/runner position. The ideal applicant will be enthusiastic, well-organized, and have exceptional time management abilities. We seek someone who takes pride in their work, can perform well under pressure, and has a keen eye for precision and...

  • Office Assistant

    1 week ago

    Oakville, Ontario, Canada A.W. Hooker Associates Ltd. Full time $40,000 - $60,000 per year

    A.W. Hooker Associates Ltd is a medium sized Quantity Surveying company for the construction industry with over fifty years of experience in the industry. Our expertise is collective with experts in all disciplines including Architectural, Structural, Civil, Independent Certification, Mechanical, and Electrical. We're currently looking for a proactive,...