Administrative Assistant

5 days ago

Oakville, Ontario, Canada Naryant Full time

Job Title: Administrative Assistant

Company: Naryant

Location: Oakville, ON

Type: Full-time; Hybrid, 3-4 days in office

Compensation: TBD

About Naryant

Naryant is a full scope data and software services company that develops award-winning technology solutions for a wide range of industries including healthcare and fleet management.

As a digital transformation partner, we guide leading organizations to reimagine, build, and evolve their strategic operations using data. Our design approach and focus on creating and integrating multi-platform software, web, mobile, machine learning and IoT solutions allows our clients to accelerate cross-enterprise decision-making, delivering solutions that define the future of technology enablement.

Our Purpose Statement

Data for a safer, healthier, and more sustainable community.

Role Overview:

We are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of Naryant. The successful candidate will play a key role in ensuring seamless office administration, effective communication, and efficient coordination across teams. This role requires a detail-oriented professional who can balance multiple priorities, maintain discretion, and support both internal and client-facing initiatives.

Key Responsibilities:

  • Provide general administrative support, including scheduling, calendar management, travel coordination, and meeting preparation.
  • Draft, review, and manage correspondence, reports, and presentations.
  • Support invoicing, expense tracking, and basic financial administration.
  • Maintain digital filing systems, records, and document management in compliance with company policies.
  • Assist with onboarding processes for new employees, including coordination of equipment, accounts, and orientation.
  • Coordinate internal and external meetings, prepare agendas, and capture meeting minutes.
  • Support project teams with administrative tasks, including data entry, research, and document formatting.
  • Serve as a point of contact for office operations, vendor coordination, and IT-related requests.
  • Uphold confidentiality and ensure compliance with data privacy and security standards.

Qualifications:

  • Post-secondary education in business administration, office management, or related field preferred.
  • Minimum 2–3 years of administrative experience; prior experience in a professional services or technology/analytics environment is an asset.
  • Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), collaboration platforms (Teams, SharePoint), and project management tools.
  • Strong organizational skills with the ability to manage competing priorities and deadlines.
  • Excellent verbal and written communication skills.
  • Discretion and professionalism in handling sensitive information.
  • Strong problem-solving skills and the ability to work both independently and collaboratively.

Why Naryant?

  • Collaborative and innovative work environment with a focus on empowering clients through technology.
  • Competitive compensation package.
  • Work on the cutting edge of data analytics and driven solutions and optimization for industries such as fleet management and healthcare.

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