Administrative Assistant

2 days ago

Dorval, Canada Air Canada Full time

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

**Role and responsibilities**
- Direct handling of routine and confidential matters, i.e. correspondence, telephone queries, etc.
- Manage all correspondence, internal and external, respond as required and as appropriate.
- Prepare spreadsheets, graphs, presentations, reports as required.
- Coordinate meetings both locally and at remote locations, i.e. book conference rooms, meeting notices, hotels and flight, etc.
- Prepare, coordinate and distribute meeting material, e.g., agenda, reports, presentations, etc.
- Interface/liaise regularly with other Air Canada branches.
- Establish and maintain filing and follow-up systems.
- Provide general administrative and secretarial support.
- Act as replacement to the other Administrative Assistant by covering the reception during lunch time, vacations and/or as required.
- Act as a backup to the other Administrative Assistant by taking over some of her duties during absences (mail pickup and delivery, payment and processing of invoices, vacation tracking, processing of expenses)

**Qualifications**
- Minimum grade 12 or equivalent with 2-3 years of diversified experience in administrative and office support
- Sound knowledge and proficiency of computer skills, including Word, Excel and Power Point.
- Strong organizational skills and disciplined (efficient, high quality, well-structured work)
- Strong sense for detail
- Well-developed interpersonal skills
- High degree of diplomacy, discretion, maturity and judgment
- Fully Bilingual (oral & written) in English and French

**Competencies**
- Ability to work well under pressure
- Fast learner
- Team player
- Autonomous and dynamic
- Applicant must be flexible and willing to work extended hours on occasion; strong personal initiative and have the ability to work in a confidential capacity, with little or no supervision

**Conditions of Employment**:
**Linguistic Requirements**

**Diversity and Inclusion**

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.

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