Administrative Assistant

2 weeks ago

Coquitlam, Canada Phoenix Restorations Full time

Phoenix Restorations is looking to hire a motivated, problem-solving Administrative Assistant to work out of our Coquitlam location.

This position is primarily responsible for providing administrative support to our General Manager and Operations Manager. The tasks will be a mix of administrative and non-administrative duties, requiring someone who can take initiative and handle challenges as they arise.

You must be a go-getter with a strong sense of urgency and accuracy. The ability to problem-solve quickly and independently is essential, as is having intermediate to advanced skills with Microsoft Office. You’re someone who pays attention to details, communicates effectively, and takes pride in getting things done right the first time.

We are looking for someone who thrives in a fast-paced environment and can juggle multiple tasks without sacrificing quality. At Phoenix, we value your contributions and opinions. We provide job stability with opportunities for advancement in a growing company, and we're dedicated to helping you develop and grow through hands-on training and structured Development pipelines.

**Duties and Responsibilities**
- Data entry
- Reception coverage
- Assisting with organizing company events
- Scanning, photocopying documents
- Running errands with a company-provided car
- Supporting the General Manager and Operations Manager
- Meet company standards for attendance and punctuality
- Other duties as assigned

**Requirements**:

- Must be a go-getter with strong problem-solving skills
- Intermediate to advanced proficiency with Word, Excel, and Outlook
- Strong attention to detail and ability to work in a fast-paced environment
- Valid Driver’s License
- Strong work ethic with the ability to work independently and as part of a team
- Minimum typing speed of 60 wpm
- Ability to complete tasks with high accuracy
- Excellent communication skills

**The Company**

As a 2nd Generation Family business, we know that our people are everything. Many of our employees have been with us for 5, 10, 15+ years. We are a women-friendly workplace that champions equality. We have numerous women in leadership positions and maintain a culture that fosters mutual respect and accountability. At Phoenix, we value work-life balance and provide flexibility options to accommodate individual needs. We offer growth opportunities within the company, including a structured Development Pipeline to support career advancement. Our team enjoys a variety of fun events, including Birthday Breakfasts, Afternoon BBQs, Fresh Fruit Fridays, and seasonal staff events. All activities are organized by our Social Committee, based on employee input. Our next event is the Quarterly Birthday Breakfast on March 6th.

We also offer workplace flexibility, including flex days and customized schedules to accommodate different needs.

**Compensation**: Salary of $50,000+ based on experience. Sick/Personal Day allowances and Extended Benefits Available.

**Job Types**: Full-time, Permanent

**Pay**: From $50,000.00 per year

**Job Types**: Full-time, Permanent

Pay: From $50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Schedule:

- 8 hour shift

Application question(s):

- Why would you consider your self a go-getter? Please provide an example of this.

**Experience**:

- administrative assistant: 2 years (preferred)

Licence/Certification:

- Drivers license (required)

Work Location: In person

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