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Program Administrative Assistant

2 weeks ago

Coquitlam, Canada CLUB AVIVA Full time

**Job Title**: Program Administration Assistant

**Responsibilities**:

- Assist head coaches with administrative tasks, including assisting organizing some special events and managing schedules.
- Solve problems proactively to ensure smooth program operations.
- Manage EFT (Electronic Funds Transfer) transactions as needed.
- Maintain and communicate schedules and deadlines effectively.

**Requirements**:

- Strong customer service skills.
- Proficiency in Microsoft Excel, Word, and other computer programs.
- High level of computer literacy.
- Proficiency in Google Suite (Docs, Sheets)
- Excellent command of the English language.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Comfortable working in a fast-paced environment.
- Ability to type accurately
- Submit and reconcile expense reports
- Ability to take initiative and identify tasks that need to be completed.

**About Club Aviva**: Club Aviva is one of BC’s largest privately owned gymnastics clubs, providing quality programming for over 35 years. We offer a wide range of programs, including instructional gymnastics, women’s competitive artistic gymnastics, competitive trampoline gymnastics, and intervention programs for children with neurodiverse needs.

**Preferred Qualifications**:

- Previous experience in an administrative or office assistant role.
- Familiarity with gymnastics or other competitive sports programs.
- Experience with event planning and coordination.
- Strong problem-solving skills and a proactive approach.

**Benefits**:

- Competitive salary based on experience.
- Opportunity to work in a supportive and dynamic environment.
- 20 to 30 hours a week, more hours available if willing to take on other tasks.

**Job Type**: Part-time

Pay: $21.67-$26.00 per hour

Expected hours: 20 - 30 per week

**Benefits**:

- Extended health care
- Flexible schedule
- On-site parking

Flexible Language Requirement:

- English not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person