Office Administrator/hr Coordinator

Why choose Innotech Windows + Doors?

Innotech is an innovative family-oriented manufacturing company located in Gloucester Estates, Langley. With our continued growth, we are looking for enthusiastic individuals with a great attitude who want to work with a company that truly values its people and provides a safe and respectful work environment.

Reporting to the HR Manager, the Office Administrator/HR Coordinator will provide administrative support in relation to the daily operations of the office as well as support key HR functions and programs across the company.

**Office Administrator Duties**:

- Receive incoming calls and visitors, direct to appropriate staff.
- Distribute incoming and process outgoing mail.
- Take legal documents to the lawyer’s office for notarization.
- Mail & courier cheques, documents & packages.
- Coordinate donation requests and disbursements.
- Create purchase orders for shipping (including costs) using SAP.
- Maintain and keep track of petty cash.
- Coordinate business travel arrangements, including rental cars, flights, and accommodations.
- Maintain company vehicles files & insurance documents as well as coordinate maintenance of company vehicles.
- Coordinate third party services that are contracted through Finance or Production, including but not limited to office cleaning, landscaping, alarm company.
- Coordinate scanning and shredding as required.
- Maintain various user lists, databases, and files.
- Maintain meeting rooms & ensure the cleanliness.
- Order & maintain kitchen/boardroom supplies.
- Coordinate and order lunches for monthly events and business meetings as required.
- Responsible for ensuring staff and departmental compliance to general office, showroom and lunchroom cleanliness and organization.
- Monitor office supplies and replenish as required (order through regular suppliers or source through purchasing); shop and compare prices to ensure cost effectiveness.
- Act as executive assistant to the senior management when required.
- Keeper of keys & lock room

**HR Coordinator Duties**:

- Assist in conducting onboarding for new employees.
- Help in maintaining employee records in Dayforce.
- Coordinate training including first aid and forklift.
- Ensure retention and signing bonus payments are processed at established intervals.
- Track HR statistics (new hires, departures, time to hire)
- Assist with payroll administration, process employee change forms.
- Enroll and maintain employees on GroupHEALTH benefits platform.
- Prepare employment verification letters as required for financial institutions or government agencies.
- Assist with ad-hoc HR projects.
- Be a part of the Social Committee & assist with planning and executing company lunches and events.
- Take photos of new hires and celebrations; provide marketing for slide presentations.
- Keep track of employee anniversaries & achievements.
- Comply with all laws, regulations and policies that govern the conduct of Innotech activities.
- Perform other related duties as required.

**Knowledge and Skills**:

- Post Secondary education in administration, human resources, business or related field preferred.
- Minimum 2 years’ experience as HR Coordinator or Office Administrator
- Strong organizational skills with attention to detail
- Ability to handle data and issues with confidentiality.
- Professional demeanor
- Ability to work independently or as part of a team.
- Familiarity with Employment Standards, Human Rights and WorkSafe BC regulations
- Friendly and approachable; ability to build strong working relationships.
- Strong written and verbal communication skills in English
- Excellent phone mannerism and interpersonal skills
- Ability to multi-task and prioritize workload.
- Proficient with computer programs such as Word, Excel, PowerPoint
- Works with a sense of urgency, is well organized and capable of meeting deadlines.

**Working Conditions**:
The duties of this position will be performed in the office under normal working conditions.

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Do you have your own vehicle to commute to work?

Work Location: In person