Office & Events Coordinator

Role: Office & Events Coordinator

Location: Langley, BC

Reports to: Director of Operations and Development

Position Type: Permanent and Part-Time (3 days per week)

Ministry & Position Overview

The Message Canada is part of a worldwide movement that helps churches share the love of Jesus Christ in their communities, across Canada, through:

- **Community Transformation**: planting teams of urban missionaries
- **Equipping and Training**: raising evangelists, empowering churches through evangelism training and summits.
- **Creative Mission**:partnering with schools and churches to share the gospel with young people, through music, dance and creative media

The Office & Events Coordinator must be confident, detail-oriented, professional and results-driven; operating in a fast-paced environment. This ‘gate-keeper’ role is key in supporting both management and staff.

The Office & Events Coordinator must be a high-capacity self-starter able to exercise sound judgment in various situations with strong administrative and communication skills, and balance the demands of multiple priorities at any given time. Experience in the administrative and events fields is essential.

Role Objectives

Office Management
- Serve as the first point of contact, greeting visitors and supporting the team with meeting prep and taking meeting minutes (coffee/tea, snacks, whiteboard supplies, etc.)
- Oversee office operations and ensure the office runs smoothly daily
- Manage office supplies, event signage & literature, inventory, and interaction with external event vendors
- Maintain the Message Canada filing system (physical and digital as required)
- Continuous improvement on all office systems and processes

Event Coordination
- Support in the execution of in-person and virtual events hosted by The Message Canada, including summits, fundraisers, and other events
- Coordinate event planning timelines, tasks, and other deliverables
- Assist in event bookings, including venue, hotels for staff, catering, speakers, and other event details as needed
- Work with the Message Canada team in coordinating internal event logistics
- Support with budget management and expense tracking
- Ensure all deliverables are completed in a timely manner, including post-event follow-up
- May be required to attend national summits for on-site organization and attendee welcome-processing

General Administrative Support
- Manage the Message Canada calendar for all staff and events
- Oversee travel arrangements for all staff and guests in preparation for in-person meetings & events
- Take meeting minutes as required
- Maintain clean and accurate records (physical and digital) for The Message Canada, using the appropriate databases and an effective filing system
- Support management staff with administrative support as required, including follow-up, booking hotels, caterers, worship, bands and flights

Marketing & Communications Support
- Support in follow-up communications with donors and organizations
- Coordinate basic website updates and maintenance to ensure stories of impact and event information are communicated clearly
- Assist in managing social media accounts, including social media posts and communications

Education & Experience
- 3+ years of administrative experience
- Bachelor of Business Administration (or equivalent) is an asset

**Requirements**:

- Ability to work in-person at the Langley, BC office
- Strong public relations skills and comfortable interacting with senior leaders, both internally and externally
- Exceptional written and verbal communication skills, with the ability to take notes and accurately capture information
- Friendly and professional demeanour
- Ability to work in a fast-paced environment and handle multiple priorities
- Exceptional attention to detail, even when under time constraints
- Confident and self-assured enough to handle details and read between the lines, especially in complex situations
- Able to maintain the highest form of strict confidentiality
- Interest and desire to grow in leadership and operational skills
- Strong administrative capacity
- Able to think critically and intuitively
- Technologically savvy with an interest in learning new tools & software
- Strong understanding of Google Suite products (Gmail, Google Drive, etc.)
- Experience with project management and CRM systems is an asset
- Heart for helping people and patience in doing so
- Committed follower of Jesus, as demonstrated by a relationship with God and beliefs that align with the
- Committed to participating in the prayer life of Message Canada

**Job Types**: Part-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 20 per week

**Benefits**:

- Casual dress
- On-site parking

Work Location: In person