Administrative Assistant
2 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
- or equivalent experience
- ** Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct staff
- Motivate staff
- Plan and control budget and expenditures
- Supervise other workers
- Train other workers
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Coaching
- Consult with clients after sale to provide ongoing support
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Assign, co-ordinate and review projects and programs
- ** Computer and technology knowledge**:
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- MS Project
- SharePoint
- Social Media
- Business diagram software
- MS Office
- Google Drive
- ** Area of specialization**:
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Payroll services
- ** Security and safety**:
- Criminal record check
- ** Work conditions and physical capabilities**:
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Work with mínimal supervision
- ** Personal suitability**:
- Ability to multitask
- Excellent written communication
- Flexibility
- Organized
- Team player
- Client focus
- Time management
- Quick learner
- ** Screening questions**:
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
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