Office Administrator

4 days ago

Thunder Bay, Canada Paquette & Associates Full time

Paquette & Associates is a growing and dynamic firm. We offer a collegial and forward-thinking workplace. We are dedicated to providing exceptional legal services while maintaining a collaborative and professional work environment. Our firm offers a competitive salary, benefits, and promotes work life balance with schedule flexibility.

We are seeking a motivated, detail-oriented, highly organized Office Administrator who will have a key role in improving workflow efficiency and enhancing client experience. Our Office Administrator will support lawyers and staff in various legal tasks and office administration.

**Responsibilities**
- Managing the daily operations and administration of the firm
- Assist with recruitment, orientation, and onboarding of new employees
- Oversee personnel records, payroll, benefits administration
- General financial administration including supporting bookkeeping services, preparing annual and monthly reports, client billing, handling accounts payable and receivable and tracking expenses
- Maintain and coordinate firm calendars, meetings, assist with scheduling and travel arrangements
- Implement and update firm policies and procedures, internal forms, templates, administrative tools and generally enhance proficiency
- Oversee and manage all aspects of law firm’s administrative functions, including office supplies, services, equipment and maintaining filing systems
- Liaise with vendors as required
- And other duties as may be reasonably assigned

**Required Skills**:

- Strong organizational and time management skills and ability to prioritize tasks and meet deadlines
- Attention to detail and accuracy in all aspects of work
- Proficiency in Microsoft Office and knowledge of legal practice management software
- Excellent verbal and written communication skills
- Ability to maintain confidentiality and handle sensitive information with integrity and in compliance with legislation
- Flexibility and adaptability to multitask, handle a fast-paced work environment and respond to changing priorities

**Required Qualifications**
- Bachelor’s degree in business administration, management, or related field or equivalent experience
- Previous experience in a law firm administration or a similar role in a legal environment
- Familiarity with financial management and accounting practices
- Experience in human resources management, including recruitment, employee relations and performance management
- Strong understanding of technology systems and software relevant to law firm operations

**Those interested in working as a Legal Assistant/Law Clerk and Office Administrator are encouraged to apply.**

**Job Types**: Full-time, Part-time

**Benefits**:

- Extended health care
- Flexible schedule
- On-site parking

Schedule:

- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person

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