Special Events Coordinator

The Thunder Bay Museum is looking for an energetic, people-focused Special Events Coordinator to join our team on an indefinite casual contract. This is an exciting opportunity to help shape unforgettable fundraising and member experiences that connect our community to the stories that matter. You’ll bring your strong communication skills, creativity, and initiative to design and deliver meaningful events, build relationships with donors and sponsors, and strengthen support for the Museum’s future.

In this role, you’ll collaborate with staff, volunteers, community partners, and supporters to bring ideas to life — from early planning to event-day excellence. You’ll also gain valuable hands-on experience in proposal writing, sponsorship development, volunteer leadership, and event performance tracking, all while helping advance The Thunder Bay Historical Museum Society’s financial sustainability and long-term impact.

**PRIMARY JOB DUTIES**:
1. Plan, organize, and deliver fundraising and member events while leading and supporting teams of volunteers.

2. Manage charitable gaming activities and related licenses from the City of Thunder Bay and the Province of Ontario.

3. Develop and manage event budgets, monitor results, and track progress toward revenue and engagement goals.

4. Confidently communicate the organization’s mission, vision, and programs to prospective donors, sponsors, and community partners.

**PRIMARY QUALIFICATIONS**:
1. Bachelor’s degree in communications, business, public relations, or a related field — or equivalent experience.

2. Certificate or Diploma in Fundraising, relevant experience, or a similar qualification.

3. Experience writing press releases, advertising copy, and/or fundraising letters.

4. Familiarity with donor and contact management software.

5. Excellent verbal and written communication skills; strong organizational and project management skills; proven ability to work collaboratively and build respectful cross-cultural relationships.

6. Valid Ontario Class G Driver’s Licence.

**CONSIDERED ASSETS**:
1. CFRE Certification or an equivalent training;
2. Confidence with public speaking;
3. Legal or accounting experience;
4. Knowledge of Indigenous culture and history;
5. Ability to speak or read Anishinaabemowin;
6. Ability to speak or read French;
7. Experience with volunteer management software;
8. Demonstrated knowledge of the Thunder Bay Museum;
9. Demonstrated knowledge of Northwestern Ontario history.

**CONDITIONS OF EMPLOYMENT**:
1. Must have a clear, certified criminal record check;
2. Must be able to work evenings and weekends as workload demands;
3. Will be required to travel to various work locations and provide own transportation;
4. Must sign a confidentiality agreement.

**WORKING CONDITIONS**:
1. Physical Demands: This position involves physical exertion produced by the incumbent in carrying out the responsibilities beyond a standard office environment. The position requires the occasional ability to lift 22 kg above one’s head, crawl, crouch, climb, lift, carry, and perform manual labour-related tasks. It also involves extended time sitting, walking, and standing.

3. Sensory Demands: Sensory demands are intense; incumbents will be required to use touch, smell, sight, and hearing to perform their duties regularly.

4. Mental Demands: Mental demands indicate psychological impacts that are an unavoidable part of the job and place increased mental demands on the incumbent.

**ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted must not include references to any of the above characteristics.

Do not include:

- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks

ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.

**APPLICATIONS**:
Mr. Scott Bradley, Executive Director

Thunder Bay Museum

425 Donald St. E.

Thunder Bay, ON P7E 5V1

**DEADLINE**: 19 December 2025

**About the Thunder Bay Museum**:
The Society was founded in 1908 as a historical society, and a museum was added in 1942, with subsequent expansions. Though much of its funding comes from the City of Thunder Bay, the Society is an independent, not-for-profit organization that now operates a museum, archives, and historical society in a designated heritage building that has been restored, retrofitted, and leased from the municipality. The Society has an annual operating budget of approximately $800,000 and employs eight permanent staff, contract staff, and dozens of volunteers. It also has a capital budget that varies depending on its needs. Staff include an executive director, curator/archiv