Office Manager

7 days ago

Oshawa, Canada TEAM GROUP OF COMPANIES Full time

**About Us**

Established in 1982, TEAM Group is a privately-owned Canadian company delivering a comprehensive range of industrial support services to large-scale industrial-based facilities. Our core expertise lies in industrial cleaning, facility maintenance, trades, and shutdown services, catering to our expansive clientele across North America and Asia. Renowned for our quality and proficiency in cleanroom-controlled environments, at the heart of our operations is a commitment to teamwork and safety, fostering long-lasting connections with our members.

**Position Summary**

**We Offer**
- On-site parking;
- Competitive wages;
- Comprehensive benefits package;
- Paid time off;
- RRSP program eligibility;
- Salaried bonus program;
- Room for growth and advancement.

**Schedule**
- Monday to Friday, 7am-3:30pm

**Responsibilities**
- Oversee billing processes, ensuring accuracy and timely invoicing;
- Manage accounts payable, including tracking, and follow-up of processing payments;
- Liaise with internal departments and external clients to resolve billing and payment inquiries;
- Maintain office supplies, general inventory, and place orders as necessary;
- Coordinate and supervise clerk services provided to client, ensuring client satisfaction;
- Provide direction to clerical staff and ensure all documentation is accurate and provided on-time;
- Lead and manage office staff, including training, scheduling, and conducting performance evaluations;
- Ensure staff compliance with company and client policies and procedures;
- Prepare and deliver reports on billing, expenses, and office performance metrics;
- Serve as the primary liaison between the company and client for administrative matters;
- Additional duties as assigned.

**Qualifications**
- Proven experience in office management, billing, and accounts payable;
- Proficiency in Google workplace Suite;
- Knowledge of accounting software or ERP systems (e.g., Jonas) is an asset;
- Excellent communication and interpersonal skills;
- Strong leadership skills with experience managing and motivating a team;
- Exceptional organizational and multitasking abilities;
- Ability to reliably commute to Oshawa, ON for work.
- TEAM Group is committed to fostering an inclusive and accessible environment where all employees feel valued and respected, and where every employee can realize their potential.

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