Executive Assistant/office Manager
2 weeks ago
**Job Summary**
Kiya Developments is a growing organization that provides all inclusive solutions from Architects, Engineers, Planners, Real Estate agents, Designers, Construction Development and Project Management. We are involved with land acquisitions, development, and construction.
We are dedicated to fostering a collaborative and inclusive team environment. We believe that the collective strength of our team is the key to our success.
Our developments have been honoured with prestigious awards and reflect the dedication and hard work of our talented team.
We are dedicated to fostering growth by empowering our employees with opportunities to reach their full potential, including support for continued education and skill enhancement through supplementary learning allowance. We also offer comprehensive employer-paid benefits, including health, dental, and vision.
At Kiya Developments we're not just building a team; we're cultivating an environment where your success is our success.
We are seeking a well-rounded leader ready for growth with experience in the construction and real estate development industry. We are in search of an experienced, self-motivated and organized individual, who thrives in a dynamic, high-energy setting, to lead all aspects of our businesses in an efficient and productive manner.
**Responsibilities**
- Provide comprehensive administrative support to executives, including managing schedules, appointments, and travel arrangements.
- Maintain executive staff calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.
- Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room and handling refreshments, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Perform other administrative duties as required to support the executive team.
- Take ownership of and manage administrative functions within the office, including coordinating daily operations, ensuring efficient workflows, and handling key organizational tasks that support the smooth functioning of office activities.
**Skills**
- 2-5 years of experience in an executive administrative support role (required)
- Exceptional leadership and ability to work in a face-paced environment.
- Ability to work effectively under pressure and with flexible hours required to meet deadlines
- Outstanding interpersonal skills with proven communication proficiency
- Highly driven with a strong sense of initiative
- Analytical and strategic thinker with great decision-making capabilities, highly organized, proactive nature and attention to detail.
- Highly organized, efficient and detail oriented.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
**Job Types**: Part-time, Permanent
Pay: $18.00-$22.00 per hour
Expected hours: 30 per week
Schedule:
- Monday to Friday
**Experience**:
- Administrative: 3 years (required)
**Location**:
- Oshawa, ON (L1J) (preferred)
Work Location: In person
Application deadline: 2025-06-16
-
Executive Assistant
2 weeks ago
Oshawa, Canada Durham Children's Aid Foundation Full time**Position Overview**: The Durham Children's Aid Foundation is seeking a highly organized and proactive Executive Assistant to provide important support in donor relations, fundraising, and administrative operations. Reporting directly to the Executive Director, this role focuses on managing donor stewardship, preparing for board and donor meetings, and...
-
Executive Assistant
4 days ago
Oshawa, Canada Durham Children's Aid Society Full time**Location**: Durham Children's Aid Foundation 1320 Airport Blvd., Oshawa, ON L1J 0C6 Charitable Registration No. 85426 0940 RR0001 **Position Type**: Full-Time **Application Deadline**: October 15, 2024 **Position Overview**: The Durham Children's Aid Foundation is seeking a highly organized and proactive Executive Assistant to provide important support in...
-
Executive Assistant
4 weeks ago
Oshawa, Canada Royal Bank of Canada> Full timeOverview What is the Opportunity? As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC...
-
Executive Assistant
4 weeks ago
Oshawa, Canada Royal Bank of Canada> Full timeOverview What is the Opportunity? As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC...
-
Executive Assistant
2 weeks ago
Oshawa, Canada Thompson & Pollock Wealth Inc Full time**Responsibilities**: - Manage and maintain the financial advisor’s schedule, including scheduling meetings, calls, and appointments - Creating Daily Overviews of Work - Coordinate travel arrangements and prepare itineraries for the financial advisor - Prepare and process new account paperwork and manage the account opening process - Regular Follow-Up...
-
Executive Assistant to The Dean
4 days ago
Oshawa, Canada Ontario Tech University Full time**Executive Assistant to the Dean** **Tracking Code**:req1464 **Faculty/Department**: Faculty of Social Science and Humanities **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**: - Annual Hiring Salary, $58,329, with annual step progression in accordance with the Salary...
-
Executive Administrative Assistant
2 weeks ago
Oshawa, Canada Durham Catholic District School Board Full timeThe Durham Catholic District School Board is located just east of Toronto and is renowned for providing comprehensive Catholic education to over 25,000 students in 38 elementary schools, 7 secondary schools, and 7 continuing and alternative education centers throughout Durham Region. **POSITION**: Executive Administrative Assistant - Full-time -...
-
Executive Assistant
2 weeks ago
Oshawa, Canada Ontario Tech University Full time**Executive Assistant - Limited Term** **Tracking Code**:req1438 **Faculty/Department**: Office of Planning and Analysis **Number of Positions**:1 **Appointment Type**: Limited Term, 19 months **Hours of Work**: 35 hours per week **Salary Range**:Level 7 - Annual Hiring Salary, $58,329, with annual step progression in accordance with the Salary...
-
Executive Assistant to the Dean
1 week ago
Oshawa, Canada Ontario Tech University Full timeExecutive Assistant to the Dean Tracking Code: req1742 Faculty/Department: Faculty of Engineering and Applied Science Number of Positions: 1 Appointment Type: Full-Time Continuing Hours of Work: 35 hours per week Non-Union Hiring Zone: Job Level 7 - $60,500 - $75,900 Posting Date: September 18, 2025 Closing Date: September 25, 2025 (7:00 pm EST) Job Summary...
-
Executive Assistant
4 days ago
Oshawa, Ontario, Canada Valerie Simoneau Consulting Inc Full time $60,000 - $90,000 per yearAbout the RoleTHIS IS A FULL TIME IN PERSON POSITIONAs theExecutive Assistant to the CEO, you will play a key role in enabling high-level productivity, communication, and execution across all company initiatives. You'll manage scheduling, coordination, and administrative functions, while anticipating needs, streamlining operations, and acting as a trusted...
