Executive Assistant/office Manager

2 days ago

Oshawa, Canada Kiya Developments Ltd. Full time

**Job Summary**
Kiya Developments is a growing organization that provides all inclusive solutions from Architects, Engineers, Planners, Real Estate agents, Designers, Construction Development and Project Management. We are involved with land acquisitions, development, and construction.

We are dedicated to fostering a collaborative and inclusive team environment. We believe that the collective strength of our team is the key to our success.

Our developments have been honoured with prestigious awards and reflect the dedication and hard work of our talented team.

We are dedicated to fostering growth by empowering our employees with opportunities to reach their full potential, including support for continued education and skill enhancement through supplementary learning allowance. We also offer comprehensive employer-paid benefits, including health, dental, and vision.

At Kiya Developments we're not just building a team; we're cultivating an environment where your success is our success.

We are seeking a well-rounded leader ready for growth with experience in the construction and real estate development industry. We are in search of an experienced, self-motivated and organized individual, who thrives in a dynamic, high-energy setting, to lead all aspects of our businesses in an efficient and productive manner.

**Responsibilities**
- Provide comprehensive administrative support to executives, including managing schedules, appointments, and travel arrangements.
- Maintain executive staff calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.
- Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room and handling refreshments, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Perform other administrative duties as required to support the executive team.
- Take ownership of and manage administrative functions within the office, including coordinating daily operations, ensuring efficient workflows, and handling key organizational tasks that support the smooth functioning of office activities.

**Skills**
- 2-5 years of experience in an executive administrative support role (required)
- Exceptional leadership and ability to work in a face-paced environment.
- Ability to work effectively under pressure and with flexible hours required to meet deadlines
- Outstanding interpersonal skills with proven communication proficiency
- Highly driven with a strong sense of initiative
- Analytical and strategic thinker with great decision-making capabilities, highly organized, proactive nature and attention to detail.
- Highly organized, efficient and detail oriented.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.

**Job Types**: Part-time, Permanent

Pay: $18.00-$22.00 per hour

Expected hours: 30 per week

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 3 years (required)

**Location**:

- Oshawa, ON (L1J) (preferred)

Work Location: In person

Application deadline: 2025-06-16

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