Office Administrator

Office Administrator
Corporate Services
Permanent Full Time
Nisku, Alberta

Work with people who treat you like friends.

Imagine an office where everyone is watching out for you because they know you’re watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in.

Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others.

**About us**:
Michels Canada is a nationally recognized general contractor in energy, infrastructure and power construction based in Nisku, Alberta, with offices in British Columbia and Ontario. We are part of the Michels Family of Companies.

The Michels Family of Companies is a privately owned global construction company with operations across North America, Australia, Singapore, and Germany. It is headquartered in Brownsville, Wisconsin, USA.

**DESCRIPTION**
The Office Administrator is a key member of the Michels Canada Team and is responsible for overseeing and optimizing all aspects of office operations. In this role, the Office Administrator will work closely with other members of the team to provide administrative support and excellent customer service. This role requires someone who has a proactive approach to identify and implement process improvements. They must ensure smooth coordination of daily tasks, effectively communicate, and be meticulously organized to assist in fostering a productive and harmonious work environment.
This position will be based out of our Nisku South office located in Leduc, AB

**RESPONSIBILITIES**
- Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
- Serve as a point of contact for external stakeholders, representing the office and Michels professionally. Provide a high level of client service excellence by greeting visitors and answering calls and inquiries.
- Ensure the office building is clean, tidy, and fully stocked by; overseeing cleaning services, coordinating the removal/installation of office furniture, sorting, and putting away promotional items, replenishing and stocking kitchens and copy rooms, watering plants, and other tasks as assigned.
- Continually source new vendors and maintain contact with current vendors to ensure we are receiving the best pricing available for products and services the office uses.
- Assist with planning work functions or lunches as required (sourcing, planning activities, planning meals, arranging payment, etc.), and ensure that meeting rooms and boardrooms are well maintained and ready for use.
- Coordinate the repair & maintenance of the office appliances (including refrigerators, ovens, microwaves, etc.).
- Coordinate and assist with office set up for office employees; including set up for new employees and resetting for employees exiting the organization.
- Foster effective communication and collaboration amongst team members to ensure efficiency. Checking in with all staff to ensure they have what they need to fulfill their position in the company.
- Uphold company culture and core values by adhering to Michels Canada's Standards and Policies and working with others to promote and preserve our values while conducting your duties to contribute to a positive and professional work environment.
- Other duties as assigned.

**REQUIREMENTS**:

- 3-5 years’ experience in an office coordination or office management capacity.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Possess advanced computer skills, proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) & Adobe Acrobat.

**BENEFITS**

**Please be aware**
It has come to Michels Canada attention that job seekers have received false employment offers from individuals or organizations posing as Michels Canada. Please keep in mind these important tips:
Michels Canada does not require payment from anyone seeking employment at any time during the recruitment and/or selection process.
Formal offers of employment are only made once the recruitment and selection process are complete. Personal and banking information is NOT collected until you have been personally onboarded by our HR team.
We do not extend any formal offers of employment or execute employment agreements through text messaging, social media, job posting websites or social chat platforms.

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