Office Administration Assistant
2 weeks ago
The Project Administrative Assistant plays an essential role in the administrative and operational support of a major construction project at one of our famous client. She/He assists the Construction Manager in the daily management of activities, thus contributing to the smooth running and success of projects.
On a day-to-day basis, his/her tasks will include but not be limited to:
- Assist the Construction team(s) with administrative support;
- Perform administrative tasks such as preparing documents, maintaining records, managing communications, and writing site reports.
- Collaborate and keep the lines of communication open when working with team members, project stakeholders, trade partners, or any other parties.
- Coordinate site meetings, including preparing the agenda, taking notes and distributing minutes to stakeholders.
- Monitor deliveries of materials and equipment to the site, coordinating delivery schedules with subcontractors and suppliers.
- Jump in right from project start-up to assist with key documentation and drafting of contract;
- Keep on top of subcontracts and ensure key information is updated and distributed accordingly;
- Adapt to project changes by updating project presentations;
- Take charge of project invoices and ensure transmission to our Accounts Payable team;
**PROFILE**:
- 5+ years’ administrative experience;
- A College Diploma in the field of Office Administration, or a combination of education and industry experience;
- Solid written and verbal communication skills;
- Good organizational skills and ability to manage multiple tasks simultaneously in a dynamic environment.
- Knowledge of project management and office software, such as MS Office
- Ability to work independently and as part of a team, with a strong commitment to quality and customer service.
- Attention to detail and ability to work with precision and rigor in an environment where meeting deadlines is essential.
- Strong computer skills with enthusiasm for innovation;
Our client is based in Scotford and requires onsite work.
**Schedule: Mon to Fri - 10hrs/day**
**OFFER**:
- Competitive salary
- Group insurance
- Dynamic culture
- Exciting career opportunities
**Job Types**: Full-time, Permanent
Schedule:
- Monday to Friday
Work Location: In person
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