Office Administrator/administrative Assistant

1 week ago

Edmonton, Canada Quantum Lift Corp. Full time

**About Us**

**Role Overview**

We are seeking a proactive, organized, and self-driven **Office Administrator** to support our growing operations. This role is ideal for someone who thrives in a dynamic environment, enjoys improving processes, and can balance multiple tasks with confidence and accuracy. You will support both office administration and financial workflows (A/P, A/R, payroll), while helping keep our scheduling, CRM, and internal communications running smoothly.

This is a key role in our company — we’re looking for someone who can take ownership and “just get things done.”

**Key Responsibilities**

**Financial & Administrative Support**
- Process **Accounts Payable (A/P)** and **Accounts Receivable (A/R)**:

- Assist with **bi-weekly payroll** preparation and employee time tracking
- Maintain accurate financial records and documentation
- Prepare and send customer invoices and follow up on outstanding payments
- Assist with expense tracking, work orders, and job-costing entries

**Office Coordination & Scheduling**
- Maintain employee work schedules and dispatch/service schedules
- Track service calls, technician hours, and profitability insights
- Provide general reception, filing, correspondence, and supply ordering

**CRM & Operations Support**
- Enter and maintain customer data in our **CRM system**:

- Help refine workflows and standard operating procedures
- Support inventory tracking, parts receiving, and product records
- Compile and organize sales, service, and operational reporting

**General Office Support**
- Maintain office organization and ensure efficient day-to-day operations
- Support management with reporting and administrative projects as needed

**Qualifications**
- Minimum **3-5 years experience** in an office administrative or bookkeeping role
- Experience with **A/P, A/R, and payroll processes** (QuickBooks or similar preferred)
- Comfortable working with CRM or scheduling software (training provided)
- Strong multi-tasking, organization, and time-management skills
- Self-motivated with a positive attitude and ability to work independently
- Strong communication and professionalism in customer interactions

**Why Join Our Team**
- **Full-time, permanent** position
- **Monday to Friday**, daytime schedule
- Casual and supportive work environment
- Extended health benefits package
- Competitive pay**:Up to $28.00 per hour** (based on experience)
- Opportunity to grow with a developing local company

**To Apply**:
We thank all applicants for their interest—only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

Pay: Up to $28.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Extended health care

**Experience**:

- office administration or bookkeeping: 3 years (required)

**Language**:

- English (required)

**Location**:

- Edmonton, AB (required)

Work Location: In person

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