Administrative Assistant

**Req ID**:139922**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:DOM Dept Med Cardiology**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:23-Sep-22**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Manager, Department of Medicine, the Administrative Assistant (Secretary D) is responsible for providing administrative support to ensure the efficient operation of medical staff offices in the Division. These duties primarily support assigned staff physician(s) and include clinical, research, academic and administrative responsibilities of the physicians.

The Department of Medicine is a clinical academic department within Dalhousie Medical School. Our mission is to improve health through education, research and the provision of clinical care. Our 180 faculty members are award-winning teachers, researchers and clinicians who serve the complex medical needs of adults in Halifax and the Maritime region. We offer undergraduate education and residency training in internal medicine and 15 subspecialties. Our residency program in Halifax and in Saint John, New Brunswick trains the next generation of internists and subspecialists.

**About You**:
We would love to hear from you if you have the following:

- Grade 12 plus graduation from a recognized one year secretarial or office administration course
- Minimum of one year secretarial experience required
- Medical terminology course is required
- Recent medical secretarial experience in an academic or healthcare setting is an asset
- Minimum typing speed of 60 wpm
- Excellent computer skills
- Demonstrated proficiency in common office productivity software (ie. Microsoft office)
- Able to function independently and problem solve with mínimal direct supervision
- Ability to learn and work quickly; adaptable to change
- Competencies in other languages an asset, French preferred

**Skills testing will be performed. Only applicants achieving a mark of 70% will advance to the interview process.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:
Permanent Full Time; 70 hours bi-weekly

**Compensation and Incentives**:
$20.36 - $23.14 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

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