HR/office Administrator Paid Internship

**Position**:Office Administrator (PART-TIME, Tuesday to Thursday)

**Reports to**: HR Leader, Employee Experience & Success

**Location**:Mississauga, ON

Founded in 2005, Redberry Restaurants is Canada’s most trusted multi-brand Quick-Service Restaurant (QSR) Franchisee. We are committed to our strong, diverse team, and support each team member as they work hard to create operational excellence in each of the 180-plus restaurants Redberry currently owns and operates under the BURGER KING®, Pizza Hut, and Taco Bell brands. Redberry is the fastest growing restaurant operator in the country with signed agreements for almost 400 restaurants in the next few years. We are bursting with growth and opportunities and are looking for talent to join our family

**About This Opportunity**

The Office Administrator is responsible for a variety of administrative activities to support the request process and the day-to-day operations of the office. The position assumes the role of _go-to_ _person_ for all office management matters.

**What You Will Do**

**Front Desk/Receptionist**
- Greet and welcome visitors and direct them to the relevant department/personnel.
- Register visitor’s vehicle on the required online portal (Offstreet)
- Arrange and coordinate courier package shipments and accept deliveries
- Pick-up, sort and distribute mail to appropriate departments and personnel
- Ensure front office suite entrance is clean & tidy and free from any hazards

**Office Management**
- Manage office inventory and order supplies from approved vendors at regular intervals to ensure stock levels are adequately maintained in mailroom and lunchroom
- Perform daily cleaning of coffee machine and coordinate for vendor routine maintenance of coffee machine and water dispenser, as appropriate
- Oversee the maintenance of office printers and coordinate with vendor when repairs are needed
- Oversee postage meter-rate downloads, postage refills, supplies and any machine troubleshooting
- Coordinate with vendor for timely emptying of sensitive document bins (Shred-it)
- Manage and oversee the meeting rooms booking requests
- Ensure common areas and Boardrooms are clean and in order
- Reconcile corporate AMEX account and monthly charges
- Liaise with the building manager (Collier) and submit any repair or maintenance requests through web portal

**HR Administration**
- Manage parking tag and building access assignment through the required building management portal; maintain active log; assign cards to new employees, and deactivate users
- In collaboration with HR, work closely with IT and RSC managers to coordinate New Hire orientation office tours and off-boarding, as needed
- Participate and actively contribute as an employee representative for the Joint Health & Safety Committee (JHSC)
- Participate in Social Committee meetings and proactively coordinate office events, social activities, and charitable giving initiatives
- Manage the contractual vendor invoices received pertaining to the restaurant location to obtain appropriate approvals from the Managers

**What You Need To Perform In This Job**
- High school diploma or GED required
- 2-3 years of prior experience in an administrative role
- Proficiency in Microsoft Office
- Excellent verbal and written communication skills
- Ability to manage time efficiently under pressure
- Ability to prioritize and organizes own and others’ work time to meet deadlines and objectives
- Strong problem-solving skills to troubleshoot/resolve employee related issues/requests

**In addition to all of the above, you will enjoy**:

- Competitive Salary
- Regular Team Building Employee Events
- Free coffee, beverages, and periodic meals on us
- Access to an on-site gym
- Free Parking
- Courtesy shuttle to and from Kipling Subway Station and lunch hour services to various food establishments in the vicinity

If you enjoy working autonomously in a dynamic, fun, results-oriented, team-based environment, where work-life balance is not just a saying, it's the only way to succeed; we want to hear from you
- Diversity. Inclusion. Our restaurant guests come from all walks of life, and so do we. Creating an environment where everyone, from any background, can do their best work is what we like to do._

**Job Type**: Part-time
Part-time hours: 22.5 per week

**Salary**: $19.00-$22.00 per hour

**Benefits**:

- Company events
- Discounted or free food

Flexible Language Requirement:

- French not required

Schedule:

- Day shift

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location