Office Administrator

3 days ago

Mississauga, Canada Showman Sphere Inc Full time

Dear All,

We have following Job opening for you,

Please find the JD below:

- **HR/Admin role**
- **Location: Mississauga, ON (On-site - 5 days a week, Part-Time)**:

- **Standard working hours: 8:30 AM to 1:30 PM ET**

About the Role:
Are you someone who thrives in a people-first environment, loves to keep things organized, and enjoys being the go-to person for making things happen? We’re looking for a proactive and enthusiastic Office Administrator & HR Coordinator to join our team in Mississauga.

This role is the perfect blend of office operations and people support—you’ll help us run a smooth and welcoming workplace while coordinating key HR activities. You’ll also be the friendly face our team relies on for everything from onboarding new hires to organizing team events.

If you're someone who enjoys a variety of tasks, loves creating great employee experiences, and takes pride in staying one step ahead, we’d love to meet you.

What You’ll Do:Office Administration
- Keep our Mississauga office running smoothly—handle mail, phone calls, basic supplies, and office upkeep.
- Act as the on-site liaison with building staff, Immigration and vendors to ensure everything is in top shape.
- Maintain inventory of laptops, accessories, and IT equipment.
- Support the IT team by coordinating laptop setups, equipment handovers, and troubleshooting for local staff.

HR Coordination & Employee Experience
- Facilitate smooth onboarding for new hires—welcome them, coordinate with IT for access, and ensure they’re set up for success.
- Assist with employee offboarding logistics, including equipment return and knowledge handovers.
- Partner with Hiring Partners, HR, recruitment teams for interview scheduling and coordination with hiring managers.
- Help organize and execute local team events, celebrations, and engagement activities.

Team & Task Coordination
- Maintain local records for employees and office equipment.
- Track and follow up on key tasks, ensuring nothing slips through the cracks.
- Be the friendly, dependable point of contact for local employees needing assistance.

What We’re Looking For:

- 3-6 years of experience in office administration, HR coordination, or employee support.
- Strong communication and organizational skills—you love making checklists and crossing things off
- A high degree of ownership and accountability—someone who takes initiative and follows through.
- Comfortable working with distributed teams and using collaboration tools (e.g., Microsoft Office, Google Workspace, HRIS, or ticketing tools).
- Ability to be in-office 5 days a week.

Why Join Us?You’ll be joining a growing and collaborative team where your work will have a direct impact on how people experience our company. This is a fantastic opportunity to wear multiple hats, work across teams, and be a culture carrier in one of our key locations.

**Job Type**: Part-time

Pay: Up to $50.00 per hour

**Experience**:

- hr: 3 years (preferred)
- Microsoft Office: 3 years (required)
- HRIS: 3 years (required)
- Recruiting: 3 years (required)

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