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Administrative Assistant
2 weeks ago
CEDA is looking for an Administrative Assistant for our Sarnia, ON office **This is a 12-month temporary position**. You will be the face of the organization as the first point of contact at the front desk.
**What we offer**:
- Competitive wages and **excellent benefits** starting on your first day
- The shift is **Monday - Friday**, 40 hours per week
- Skill development and **opportunity for growth**:
- Great **opportunity to gain experience**, exposure and to learn about all aspects of an industrial service company
**Key Duties & Responsibilities**:
- Provide coverage to front reception desk - answer telephones and greet incoming visitors in a professional and courteous manner, brief visitors with safety orientation, maintain visitor log book, ensure proper entry and exit of deliveries and visitors
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, shipping, filing, coordinating office supplies, and preparing minutes
- Create, update and maintain information in all systems and archives for all areas of the business; including but not limited to payroll, billing, requisitioning, buying, receiving, fleet, and safety
- Work with the field supervisors to ensure paperwork is perfect
- Assist with accounting and procurement duties as required
- Setup and coordinate meetings and conferences - book travel for attendees as required
- Support staff in assigned project based work including assembly of manuals, user guides, participant workbooks etc.
- Provide other administrative support as required
**Role Specifications**:
- Minimum 3 years of office based work experience
- Related administrative certificate is considered an asset
- Experience with FieldFX, Intelex, Sharepoint, Microsoft AX and Excel all considered an asset
- Ability to function independently in a busy office environment
- Strong organization, prioritization, and problem solving skills with a high attention to detail
- High level of integrity, confidentiality and accountability
**Personal Characteristics**:
- When faced with a complex situation you enjoy putting all the pieces together and find the best way to accomplish what needs to be done
- The fast pace of work combined with each day being unique keeps you plugged into the rhythm of the business
- Being the go-to person gives you the greatest sense of professional satisfaction
- Quick learner, especially when it comes to computer programs
- Exceptional interpersonal and communication skills (written and verbal)
**Qualifications**:
