Administrative Assistant

**Looking for a Summer Job?**

Join us now at **MQuip**

MQuip is an industry-leading, forward-thinking organization in the landscaping equipment industry. We sell, rent, service, and assemble Canadian-built and designed vacuum lifters from our primary location in Burlington, Ontario. Join us in providing high-quality customer service to landscapers across North America.

**What can we offer you?**

A great job for **students looking for a steady schedule over the summer break**. 8:00 AM - 3 PM, Monday - Friday.

Ideal for students who are looking to **gain experience in customer service, office administration, and business operations**. This role is perfect for individuals who are detail-oriented, organized, and enjoy interacting with customers. It’s a great opportunity for **students pursuing studies in business administration, communications, or a related field** who want to develop professional skills in a hands-on environment.

**How do you fit in?**

As the Administrative Assistant, you will play a vital role in ensuring our operations are running smoothly through our busiest period of the year. Your task breakdown will be approximately: customer service and receivables (assisting rental customers and doing the necessary paperwork, generating quotes and invoices, and processing payments **(50%)**; shipping parcels **(25%)**, maintaining organization of office and showroom **(25%)**.

**Job Locations**: In-person, 1-1080 Clay Avenue, Burlington, Ontario
**Job Title**: Administrative Assistant
**Date Updated**: January, 2025
**Reports to**:Office and Administrative Manager
**Supervises**: N/A
**Hours**: 35 hours per week
**Pay Rate**: $17.20-$20.00 per hour

**Role & Responsibilities**
- Greet and assist walk-in customers in a friendly and professional manner
- Guide customers through the rental process, including completing necessary forms
- Answer and direct phone calls, providing accurate information or redirecting inquiries as needed
- Prepare customer quotes, invoices & receipts
- Process payments efficiently
- Assist with filing, data entry, and maintaining front office organization
- Ensure the showroom and front office remain clean and presentable
- Provide general administrative support as needed
- Coordinate and organize shipping for customer courier deliveries
- Assist with packing small parts orders
- Assist with other tasks and projects as required

**Knowledge & Skills**
- Professional oral and written communication skills
- Strong attention to detail
- Strong organizational skills
- Ability to multi-task under pressure
- Ability to complete checklists and record work progress
- Ability to read and understand rental, packaging, and safety guidelines
- Must be able to lift up to 30 lbs individually
- Ability to perform basic math
- Ability to work independently and as part of a team

**Education & Experience**
- Customer service experience an asset
- Payment processing experience an asset
- Proven track record of punctuality
- Experience working independently and part of a team an asset

**Benefits**
- Company lunches on Fridays
- Hands-on experience with cutting-edge equipment
- Opportunity to join a growing team with long-term growth opportunities
- Flexible hours to meet other life commitments

**Working Conditions**
- We do not discriminate based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity, gender expression, marital status, family status, disability, or any other protected characteristic. MQuip takes pride in maintaining a safe and inclusive work environment for all employees._
- We sincerely thank all applicants for their interest in this position. However, only those selected for an interview will be contacted._

**Job Types**: Fixed term contract, Seasonal, Internship / Co-op
Contract length: 4 months

Pay: $17.20-$20.00 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Discounted or free food
- Flexible schedule
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

Expected start date: 2025-05-01