Administrative Assistant

Position Information

**Position Title**
- Administrative Assistant

**Department/Unit**
- Faculty of Medicine - General

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S063-25

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Distributed Medical Education (DME) program provides learners with the opportunity to train, live, and work in diverse rural communities across Nova Scotia, New Brunswick, and Prince Edward Island. Reporting to the Manager, DME,will provide confidential and high-level support of the Distributed Medical Education Office.

**Key Responsibilities**
- Strategically managing the Assistant Dean’s schedule, providing a balance between meeting and office/work time, setting priorities in terms of who and when to book into the calendar, and allowing flexibility for the busy agenda of the Assistant Dean.
- Assist the Manager in organizing and coordinating Rural Week, including scheduling, communication with stakeholders, and logístical support to ensure a successful experience for students and preceptors.
- Interact collaboratively with the Distributed Medical Education Advisors, Director, PGME/UGME office staff, senior administrators, legal teams, other campus units, and external organizations to identify issues, solve problems, and support decision-making.
- Provide administrative support for various committees, including agenda preparation, minute-taking, and follow-up on actions.

**Note**
- The successful applicant will primarily work remotely, with occasional presence in-person on-campus to meet client needs and operation requirements.

Periodic in-person attendance at meetings at locations within Nova Scotia is required.

**Required Qualifications**
- Business/Administrative Professional program with approximately three to five years of related experience (or equivalent combination of training and experience) is required.
- Excellent written and oral communication skills and organization skills.
- Ability to work independently and meet deadlines while handling multiple priorities.
- Experience and skills in minute taking.
- Proficient computer skills (MS Word, Excel, and Access, Adobe Professional).

**Assets**
- Knowledge of medical education programs and/or experience in University or academic health care environment.
- Knowledge of One45, Brightspace and Sharepoint.

**Job Competencies**
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1

**Open Date**
- 04/09/2025

**Close Date**
- 04/16/2025

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting