Receptionist/administrative Assistant

1 week ago

Kingston, Canada Van Herpt Volvo Cars Kingston Full time

Van Herpt Volvo Cars Kingston is looking for a full time Receptionist to assist our Sales & Service department.

Duties
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls, taking messages as needed
- Schedule appointments and maintain calendars
- Perform general clerical duties, such as filing, photocopying and faxing
- Maintain office supplies inventory and place orders when necessary
- Handle incoming and outgoing mail and packages
- Assist with basic admin tasks using Excel
- Maintain a clean and organized reception area
- Process & track customer payments
- Perform daily customer service calls and montly accounts receivable calls
- Maintain a clean and tidy customer waiting area
- Clean, organize and stock coffee station
- Prepare and deliver bank deposits
- Preparing vehicle registration
- Additional tasks to be assigned on an on going as needed basis

Experience
- Previous experience as a receptionist or in a similar role is preferred
- Familiarity with vehicle registration procedures is a plus
- Proficient in using office equipment such as printers, scanners, and fax machines
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent phone etiquette and communication skills
- Ability to type accurately and efficiently
- Strong computer skills, with special attention to Microsoft products, including excel, outlook and teams.
- Easily adaptable to change

Please note that this job description is not exhaustive and additional duties may be assigned as needed.

We offer competitive pay based on experience.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Salary**: From $18.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kingston, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (required)
- Administrative experience: 2 years (required)
- Customer Service: 2 years (required)
- Vehicle Registration: 1 year (required)

Licence/Certification:

- OMVIC (preferred)

Work Location: In person

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