Office Administrative Assistant

2 weeks ago

Kingston, Canada Braebury Properties Full time

Braebury is looking for an outgoing and organized individual to join our team of property management individuals for a one year contract or maybe even longer. As an Administrative Assistant you will be working in our office filing, organizing and assisting the various staff in both Residential and Commercial operations. The Administrative Assistant is required to liaise with staff, residents, and trades in a timely and detailed manner regarding work orders, repairs, and general questions to continue the professional relationship with our tenants.

Braebury is a Real Estate Management company, specializing in Office, Retail, Residential, Construction, and Storage. With our diverse array of services, we believe a strong team is a diverse team with unique talents, where team members are empowered to do what is right.

Responsibilities/Tasks
- Greet and assist visitors in a professional and courteous manner
- Answer and direct phone calls to appropriate parties
- Maintain and update property management databases and files
- Coordinate maintenance requests and work orders with vendors and maintenance staff
- Assist with accounting tasks, including purchase orders, rent collection, and service hours collection and recording
- Prepare and send out meeting minutes, tenant notices, and other documents as needed
- Perform general office duties such as filing, photocopying, and scanning

**What Braebury Offers**

At Braebury, we believe in a tradition of trust and a strong sense of values. You’ll be a part of a company that treats our employees like family, which acknowledges everyone’s unique talents, and empowers teams to do what is right. As part of our team, you will learn a wide array of skills and work alongside passionate individuals.

High school diploma or equivalent; associate's or bachelor's degree preferred

Previous experience in an administrative role, preferably in property management or real estate

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Excellent communication and customer service skills

Strong organizational and time management abilities

Attention to detail and accuracy in data entry and record-keeping

Ability to multitask and prioritize tasks in a fast-paced environment

Proficiency and ability to learn computer property management software

Ability to maintain confidentiality and professionalism at all times

**Job Types**: Full-time, Permanent

**Salary**: $17.50-$18.50 per hour DOE

**Job Types**: Full-time, Permanent

**Salary**: $17.50-$18.50 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
We provide all employees with PPE and sanitizer.

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person

**Job Types**: Full-time, Fixed term contract

Pay: $17.50-$18.50 per hour

Expected hours: 40 per week

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kingston, ON K7K 6Y3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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