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Administrative Assistant
1 week ago
Competition # : 45468
Department: Advanced Education
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 20-Mar-25 (Applications are accepted until 11:59 PM Atlantic Time)
About UsThe Department of Advanced Education is responsible for all post-secondary education related matters in Nova Scotia. This includes the Nova Scotia Student Assistance Office and Post-Secondary Accessibility Services as well as oversight over the ten universities, Nova Scotia Community College, private career colleges, and language schools.
This position will support the Programs and Accountability Branch of the Department of Advanced Education.
If you have high attention to detail, are action-oriented, and want to join a dynamic organization, we have an exciting opportunity for you to explore as an Administrative Assistant (Secretary 3).
About Our OpportunityAs the Administrative Assistant, you will serve as a main point of contact and quality control for a large volume of inquiries (including ministerial) and provide quality document assurance. Working under minimal supervision, you will perform a wide range of complex secretarial and admin support duties of a responsible and confidential nature. You will provide senior level support, undertaking more complex administrative assignments, including administering the Dr. P. Anthony Johnstone Entrance Scholarship.
This position will report to the Executive Director, Programs and Accountability.
Qualifications and ExperienceThis may be the right opportunity for you if you completed a 1-year business course with 4 years of related experience; or an equivalent combination of training and experience.
You are resourceful, detail-oriented, reliable and have a high degree of organizational skills, which are required to determine priorities with minimal supervision in a busy environment. You possess sound knowledge of office practices and procedures and a comprehensive knowledge of departmental functions.
You are an exceptional communicator (written and verbal) with strong time management skills. You have sound judgement and initiative, often working independently to resolve administrative issues, selecting alternative courses of action.
Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel), as well as the ability to create and manage processes and other efficient office management practices.
You value the concepts of equity, diversity, and inclusion in all areas of your work. You are a self-motivated individual who participates fully in a team environment where ideas and innovation are embraced. A high degree of confidentiality, sensitivity and discretion is essential.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short- and Long-Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working ConditionsThe majority of time will be spent in a comfortable office setting.
Additional InformationThis is a permanent, full-time position based in Halifax, Nova Scotia.
What We Offer-Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
-Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
-Countless Career Paths.
-Department-specific flexible work options
Pay Grade: CL 22
Salary Range: $1, $2,139.34 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to
