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Executive Administrative Assistant
2 weeks ago
Company Overview
CareerBeacon is the governing and regulatory body for over 5,000 professionals in the field of accounting. Our primary mission is to protect the public by enforcing the highest professional and ethical standards.
Job Description
- Manage the calendar of senior executives
- Arrange travel for executives, board members, and directors as required
- Prepare and submit expense claims for executives and directors
- Schedule and organize meetings of staff, executives, and board members
- Plan and arrange staff social events
- Prepare correspondence letters and emails as required
- Order catering, purchase gifts, etc., as required
- Book meeting spaces (internal or external)
Responsibilities
The ideal candidate will be responsible for providing administrative support to senior executives, including:
- Polling, scheduling, attending, and taking minutes for meetings
- Compiling and preparing meeting documents and distributing them ahead of time
- Planning and organizing the Annual General Meeting
- Providing support for Atlantic Senior Leaders Meetings
- Coordinating elections process
- Coordinating awards nomination process
- Coordinating with other provincial EA's for national matters and scheduling
- Formatting documents and presentations
- Providing administrative support to other directors/departments as needed
- Setting up/cleaning up meeting rooms
Requirements
The ideal candidate should have a minimum diploma in office administration, at least five years of practical experience in an executive administrative capacity, and experience working with Office 365 products.
