Proposal Coordinator

1 month ago

Calgary, Alberta, Canada EllisDon Full time
About EllisDon

We are a leading construction company that values diversity, inclusion, and mutual respect. Our core values empower people to deliver great careers and develop creative solutions for complex problems.

Job Summary

We are seeking a skilled Proposal Specialist to join our team. As a Proposal Specialist, you will play a critical role in supporting the Proposal Manager with timely management and production of proposal responses.

Key Responsibilities
  • Support the Proposal Manager with proposal responses, including RFP, RFQ, EOI, and SOQs.
  • Support pursuit teams throughout the RFP submission process, including strategy development, scheduling, and coordinating with contributors and SMEs.
  • Write and edit proposal content, including executive summaries, project descriptions, qualification summaries, project methodology, and resumes.
  • Lead status and review meetings to ensure pursuit teams are informed about the latest proposal requirements and on schedule with their assigned contributions.
  • Manage the design and presentation of proposal content and packaging to ensure visual clarity and consistency with EllisDon brand standards.
  • Be accountable for all aspects of proposal management for assigned proposal and pre-qualification submissions.
Requirements
  • 3-5 years of professional work experience coordinating teams to develop technical corporate proposals, preferably in the construction, architecture, or engineering industry.
  • Degree or Diploma in Commerce/Marketing/Communications, or an equivalent background in marketing, communication, graphic design, project management, or administration.
  • Strong process skills involving the efficient scheduling, coordination, and execution of complex projects under challenging timelines.
  • Strong writing and proofreading skills, with attention to content, copy writing, editing, grammar, spelling, and punctuation.
  • Strong design sensibility and attention to visual clarity and consistency of information.
  • Ability to work collaboratively and be a team player.
  • Well-versed with Microsoft 365 (specifically Word and PowerPoint), with working knowledge of the Adobe Creative Suite (particularly InDesign) considered an asset.
About the Opportunity

We offer a competitive compensation package, continuous learning, and opportunity for growth in a diverse and inclusive environment. If you are a motivated and detail-oriented individual with a passion for proposal development, we encourage you to apply.

We are an equal opportunity employer and welcome applications from diverse candidates. Accommodation for applicants with disabilities will be made during the recruitment process when requested.

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